Construction Administrative Assistant

Intertek Building & Construction; Village of Farmingdale (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Tuition reimbursement

Job summary

Intertek is seeking an Administrative Assistant to join our Building & Construction team in Farmingdale, NY. This role provides essential administrative support, coordinates with clients, and helps manage contracts and project documentation in a dynamic construction environment.

You will handle diverse tasks, including document preparation, scheduling, and data entry using Microsoft Word and Excel, with opportunities to grow your career within a global quality assurance leader.

Qualifications

• High School Diploma or GED equivalent.
• Two years of administrative experience is preferred.
• Experience in Microsoft Word and Excel is required.
• Ability to type quickly and accurately.
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.

Responsibilities

• Work directly with clients to coordinate project needs and type reports.
• Provide administrative support for agency contracts.
• Track field and lab supplies inventory and place orders.
• Answer and direct client calls to appropriate staff.
• Create various documents, spreadsheets, etc. utilizing Microsoft Office software.
• Follow up with clients and conduct accounts receivable and accounts payable support.
• Perform various general office duties, including faxing, copying, mailing, filing, etc.
• Research a wide variety of information requests.
• Perform other administrative support services as needed.

Skills

Typing speed & accuracy

Client coordination

Administrative support

Education

High School Diploma or GED equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Intertek is seeking an Administrative Assistant to join our Building & Construction team in Farmingdale, NY. This role provides essential administrative support, coordinates with clients, and helps manage contracts and project documentation in a dynamic construction environment.

You will handle diverse tasks, including document preparation, scheduling, and data entry using Microsoft Word and Excel, with opportunities to grow your career within a global quality assurance leader.