Administrative Assistant - Houston

Intertek CEA; Houston, Northern (TX, KY); Hybrid; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Generous vacation/sick time (PTO)

Tuition reimbursement

Job summary

Intertek in Houston, TX seeks an Administrative Assistant to join the Building & Construction team. You will create documents, spreadsheets, and reports using Microsoft Office, coordinate with project managers and field staff, and support daily operations.

The role involves scheduling, PO/invoice coordination, report processing, and maintaining project records in a fast-paced environment. Strong communication, organization, and attention to detail are essential.

Qualifications

• High School Diploma or equivalent is required.
• 1 year of administrative support experience is required.
• Experience with Microsoft Word and Excel is required.
• Excellent verbal and written communication skills.
• Strong prioritization, organization, and time management skills.
• Detail-oriented with the ability to work independently in a fast-paced environment.
• Ability to analyze and solve problems; fast and accurate typing.
• Ability to plan, organize, and complete multiple projects within standards.

Responsibilities

• Perform general office and administrative duties, including word processing, copying, scanning, mailing, filing, and document organization.
• Provide project administrative support, including project setup, scheduling, client notifications, PO coordination, invoice processing, and project closeout.
• Assist with dispatching and scheduling field personnel, generating work orders, and coordinating with project managers and staff.
• Track daily inspection and testing activities and ensure field reports are submitted to the project team.
• Answer incoming calls and respond to inquiries regarding services, scheduling, projects, and report status.
• Support billing and project financial administration, including tracking budgets, POs, change orders, invoices, and documentation.
• Assist with audits and quality documentation; help with departmental reports.
• Coordinate with project teams and clients to support daily operations.
• Maintain department records and project files, schedules, and training records.

Skills

MS Word

MS Excel

Communication

Time management

Attention to detail

Independent work

Problem solving

Typing speed

Multi-tasking

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant – Houston, Texas

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking anAdministrative Assistant to join our Building & Construction team inHouston, TX. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world.

We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide.

Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The Administrative Assistant is responsible for creating various documents, spreadsheets, etc. utilizing Microsoft Office software.

Benefits Information

• medical
• dental
• vision
• life
• disability
• 401(k) with company match
• generous vacation / sick time (PTO)
• tuition reimbursement and more

What you’ll do:

• Perform general office and administrative duties, including word processing, copying, scanning, mailing, filing, and document organization.
• Provide project administrative support, including project setup, scheduling, client notifications, purchase orders (POs), invoice coordination, report processing/finalization, and project closeout.
• Assist with dispatching and scheduling field personnel, including generating work orders (WOs), assigning technicians, communicating schedule changes, and coordinating with project managers and field staff.
• Assist with tracking daily inspection and testing activities and ensuring required field reports are submitted and distributed to the appropriate project team.
• Answer incoming phone calls and respond to basic inquiries regarding department services, scheduling, projects, and report status.
• Support billing and project financial administration, including tracking project budgets, POs, change orders, invoices, and outstanding documentation.
• Assist with internal and external quality audits and maintain required quality-related documentation.
• Assist management with periodic operational, project, billing, staffing, and other department reports.
• Coordinate with project managers, engineers, technicians, laboratory personnel, dispatch, billing, and clients as needed to support daily operations.
• Perform other administrative and operational duties as required by the specific office, department, or project.
• Maintain department records and project files, including project schedules, work logs, databases, employee training records, and other required documentation.

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• High School Diploma or equivalent
• 1 year experience in an administrative support position is required
• Experience is Microsoft Word and Excel
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Requirements & Qualifications:

• Experience providing administrative support in the Geotechnical industry
• Experience with Accounts Payable or Accounts Receivable

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please [e-mail] call 1-877-694-8543 (option #5) to speak with a member of the HR Department.