Administrative Specialist — In-Office Support & Hybrid Flex

EEPB; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

EEPB is seeking an organized Administrative Assistant to support several Managers and Directors with daily tasks and special projects in our Houston office.

The role involves maintaining schedules, preparing engagement letters and client communications, e-filing tax documents, scanning files, and coordinating meetings and events while upholding confidentiality and filing systems. This is an in-office role with occasional late hours around deadlines and seasonal hybrid flexibility.

Responsibilities

• Update and maintain due date list
• e-file tax returns and extensions
• scan and upload various documents to proprietary system
• prepare engagement letters, invoices, and other professional communications to clients
• prepare/final Form(s) to be sent to client (ie 1099/941/TWC)
• back-up for front desk
• maintaining confidentiality and performing all tasks in keeping with established protocols for security
• maintains an effective, systematic and timely filing system
• Codes, scans, files and distributes communications effectively
• Assists with coordinating meetings, and events as needed

Job description

EEPB is seeking an organized Administrative Assistant to support several Managers and Directors with daily tasks and special projects in our Houston office.

The role involves maintaining schedules, preparing engagement letters and client communications, e-filing tax documents, scanning files, and coordinating meetings and events while upholding confidentiality and filing systems. This is an in-office role with occasional late hours around deadlines and seasonal hybrid flexibility.