Hotel Sales & Events Office Coordinator

Apsilon Hotels, LLC; Norcross (GA); On-site; USD 40,000 - 54,000; Full time

Job summary

Apsilon Hotels, LLC is seeking an Office Coordinator to provide essential administrative and coordination support to the Sales Department and operations. You will help process group business, meetings, events, contracts, and client communications, acting as the link between Sales, clients, and hotel operations.

Key tasks include preparing and distributing sales documents, maintaining accurate records, tracking due dates, and supporting site inspections and promotions.

Qualifications

• Experience in hotel Sales, Catering, Events, or administrative support preferred.
• Ability to manage group sales, meetings, and banquet operations.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication with clients and teams.
• Proficiency with Microsoft Office and hotel systems.

Responsibilities

• Provide daily administrative support to the Sales team.
• Prepare and distribute proposals, contracts, group resumes, and other sales documents.
• Enter and maintain group blocks, meetings, events, and account information.
• Maintain organized sales files, contracts, and client documentation.
• Track contracts, deposits, payment schedules, and deadlines.
• Follow up with clients for outstanding contracts and documentation.
• Assist with group reservations and changes.
• Coordinate information between Sales, Front Office, Banquets, and other departments.
• Prepare group resumes and ensure departments receive accurate information.
• Assist with sales reports, forecasts, and administrative reporting.
• Support site inspections, client meetings, and hotel tours.
• Maintain confidentiality of guest, employee, client, and hotel information.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Hotel Key PMS

Delphi Sales/Catering

Job description

Apsilon Hotels, LLC is seeking an Office Coordinator to provide essential administrative and coordination support to the Sales Department and operations. You will help process group business, meetings, events, contracts, and client communications, acting as the link between Sales, clients, and hotel operations.

Key tasks include preparing and distributing sales documents, maintaining accurate records, tracking due dates, and supporting site inspections and promotions.