Sales Coordinator

Jai Ambe II Llc; Summerville (SC); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Employee discounts

Competitive salary

Dental insurance

Health insurance

Advancement opportunities

Paid time off

Training development

Vision insurance

Career growth

Dynamic environment

Ongoing training

Employee discounts

Job summary

Jai Ambe II Llc is seeking a Hotel Sales Coordinator to provide administrative and operational support to the Sales Department, driving revenue through corporate, group, government, sports, and extended-stay business. You will liaise between the sales team, hotel departments, and clients to ensure a seamless experience from inquiry to post-event follow-up.

The role emphasizes contract preparation, CRM maintenance, and contributing to revenue and occupancy goals.

Qualifications

• High school diploma required; Hospitality/Business/Marketing degree preferred.
• Minimum one year in hotel, hospitality, sales, or customer service.
• Strong communication, organization, and multitasking abilities.
• Excellent interpersonal and relationship-building capabilities.
• Proficient in Microsoft Office and hotel systems (HotelKey/CRM).

Responsibilities

• Support Director of Sales and GM with daily sales activities.
• Respond to inquiries via phone, email, and online channels promptly.
• Prepare proposals, contracts, and group documentation; manage CRM records.
• Generate reports on production, activity, and performance; assist with site visits.
• Coordinate group rooming lists, reservations, and banquet details; ensure billing accuracy.
• Assist in maintaining relationships with corporate accounts; pursue new opportunities.
• Support marketing initiatives, promotions, and occupancy strategies.
• Maintain organized sales files, invoices, and forecasting reports.

Skills

Customer service

Communication

Organization

Multitasking

Interpersonal skills

CRM

HotelKey

Microsoft Office

Education

Hospitality-related degree

High school diploma

Tools

HotelKey

CRM systems

Microsoft Office

Job description

Benefits:

• Employee discounts
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Benefits/Perks

• Competitive wages
• Career Growth Opportunities
• Fun and Energetic Environment
• Ongoing training
• Employee Discount

Job Summary

The Hotel Sales Coordinator provides administrative and operational support to the Sales Department while assisting in generating revenue through corporate, group, government, sports, and extended-stay business. This position serves as a liaison between the sales team, hotel departments, and clients to ensure a seamless experience from the initial inquiry through post-event follow-up. The Sales Coordinator plays a key role in maintaining customer relationships, managing sales systems, preparing contracts, and supporting the hotel's revenue and occupancy goals.

Essential Duties and Responsibilities

Sales Support

• Assist the Director of Sales and General Manager with daily sales activities.
• Respond to telephone, email, and online inquiries in a timely and professional manner.
• Prepare proposals, contracts, group agreements, and banquet or meeting room documentation.
• Maintain accurate customer records in the CRM system.
• Generate reports on production, account activity, pace, and sales performance.
• Coordinate group rooming lists and reservation details with the Front Office.
• Prepare weekly sales meeting agendas and minutes.

Account Management

• Assist in maintaining relationships with existing corporate accounts.
• Prospect new business opportunities through research, cold calls, email campaigns, and networking.
• Schedule sales appointments and hotel site inspections.
• Conduct hotel tours for prospective clients.
• Support negotiations while maintaining rate integrity and profitability.

Event & Group Coordination

• Coordinate all group details between clients and hotel departments.
• Ensure meeting room setups and guest requests are communicated effectively.
• Work closely with Housekeeping, Maintenance, Front Office, and Food & Beverage to execute group needs.
• Monitor group blocks, pickup, cut-off dates, and billing arrangements.
• Conduct post-event follow-up to ensure guest satisfaction.

Marketing & Revenue Support

• Assist with local marketing initiatives and community partnerships.
• Support social media promotions and hotel marketing campaigns.
• Help maintain promotional materials and collateral.
• Monitor competitor activity and market trends.
• Assist with implementing strategies to increase occupancy, ADR, and RevPAR.

Administrative Responsibilities

• Maintain organized sales files and contracts.
• Prepare invoices, billing documentation, and credit applications.
• Process commission payments and third-party booking documentation.
• Maintain accurate forecasts and sales tracking reports.
• Assist with monthly and quarterly business reviews.

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Hospitality, Business, Marketing, or related field preferred.
• Minimum one year of hotel, hospitality, sales, or customer service experience preferred.
• Strong communication, organization, and multitasking skills.
• Excellent interpersonal and relationship-building abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with hotel property management systems HotelKey and CRM systems is preferred.
• Ability to prioritize multiple projects in a fast-paced environment.
• Professional appearance and positive attitude.

Key Competencies

• Customer Service Excellence
• Sales & Relationship Building
• Organization & Time Management
• Communication Skills
• Attention to Detail
• Problem Solving
• Team Collaboration
• Negotiation & Follow-Up
• Revenue Awareness
• Adaptability

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Occasionally lift up to 25 pounds.
• Ability to tour hotel property and attend community events.

Performance Expectations

Success in this role will be measured by:

• Timely response to all sales inquiries.
• Accuracy of contracts and group documentation.
• Growth of corporate and group accounts.
• Customer satisfaction and repeat business.
• Support of occupancy, ADR, RevPAR, and revenue goals.
• Effective communication and coordination with hotel departments.
• Contribution to achieving the hotel's overall sales objectives.

Additional

The Hotel Sales Coordinator serves as a vital member of the commercial team, ensuring exceptional service, operational efficiency, and strong client relationships while supporting the hotel's overall revenue strategy and long-term business growth.