Hotel Admin & Operations Coordinator

Genesis Hospitality and Dining LLC; New Jersey; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Comprehensive training

Medical insurance

Paid sick leave

Great discount program

Job summary

Lambertville Station Inn is seeking a highly organized Hotel Administrator to support the Hospitality Director and hotel leadership team with administrative and operational tasks. The role includes payroll and invoicing support, records management, and handling guest inquiries to ensure smooth day-to-day operations.

The successful candidate will be professional, dependable, and capable of juggling multiple priorities in a fast-paced hospitality environment.

Qualifications

• Experience with Microsoft Office Suite required.
• Professional, polished image in person and over the phone.
• Excellent written and verbal communication.
• Well-organized, detail-oriented, able to multitask.
• Ability to work in a fast-paced environment under pressure.
• Handle sensitive information and maintain confidentiality.
• Dependable and reliable.
• Typing speed of 40 words per minute.

Responsibilities

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Skills

MS Office

Professional image

Communication skills

Organizational skills

Confidentiality

Dependable

Typing 40 wpm

Education

High school diploma

Job description

Lambertville Station Inn is seeking a highly organized Hotel Administrator to support the Hospitality Director and hotel leadership team with administrative and operational tasks. The role includes payroll and invoicing support, records management, and handling guest inquiries to ensure smooth day-to-day operations.

The successful candidate will be professional, dependable, and capable of juggling multiple priorities in a fast-paced hospitality environment.