Hotel Administrator - Lambertville Station Inn

The Peacock Inn; Lambertville (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Lambertville Station Inn in Lambertville, NJ is seeking a highly organized Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. This role requires managing multiple priorities in a fast-paced hospitality environment and maintaining a professional demeanor.

Responsibilities include coordinating office functions, maintaining records, assisting with payroll and invoicing, supporting departmental communications, scheduling

Qualifications

• Experience with Microsoft Office required.
• Professional appearance in person and on the phone.
• Excellent written and verbal communication skills.
• Well-developed organizational and multitasking abilities.
• Ability to work in a fast-paced environment and handle confidential information.
• Must type at least 40 wpm.

Responsibilities

• Provide administrative support to the Hospitality Director and hotel management team.
• Maintain and organize files, records, and documents.
• Assist with payroll, invoicing, and vendor communication.
• Support departmental communications and meeting coordination.
• Plan employee events, training, and recognition programs.
• Track permits, inspections, and compliance where applicable.

Skills

MS Office

Professional image

Communication

Organizational skills

Multitasking

Confidentiality

Typing 40 wpm

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job Summary

Lambertville Station Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. This position is responsible for coordinating office functions, maintaining records, assisting with payroll and invoicing processes, supporting departmental communications, and helping ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment.

Job Summary

Lambertville Station Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. This position is responsible for coordinating office functions, maintaining records, assisting with payroll and invoicing processes, supporting departmental communications, and helping ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment.

Essential Functions

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and/or other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Additional Responsibilities

• Performs other similar or related duties as required or assigned.
• Respond after normal business hours as needed.
• Work both on and off-site as needed

Job Qualifications

General Knowledge, Skills, and Abilities (KSA's) required

• Experience in Microsoft Office Suite a must.
• Must possess a professional, polished image through in-person and phone interaction.
• Excellent communication skills, both written and verbal.
• Well-developed and multi-tasking, organizational skills, and detailed oriented.
• Ability to work in fast-paced environment and work well under pressure.
• Ability to handle sensitive information and keep strictly confidential.
• Candidate must be dependable and reliable.
• Must type 40 wpm.

Physical Demands

Physical, Mental and workplace Environment Conditions

• The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 5 lbs and occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

Working Conditions

Workplace Environment Conditions

• Normal Office Environment
• The noise level in this office is usually mild to moderate

Education And Experience

• High school diploma
• 2 years' experience in an office environment

We Offer

• Competitive Salary
• Flexible schedule
• Comprehensive training
• Medical Insurance
• Paid Sick time
• Great Discount Program And more!!!

Visit us at https://www.genesis-hospitality.com/

Genesis Hospitality is part of Genesis Global Group and is an equal opportunity employer.