Hotel Administrator - Lambertville Station Inn

Genesis Hospitality and Dining LLC; New Jersey; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Comprehensive training

Medical insurance

Paid sick leave

Great discount program

Job summary

Lambertville Station Inn is seeking a highly organized Hotel Administrator to support the Hospitality Director and hotel leadership team with administrative and operational tasks. The role includes payroll and invoicing support, records management, and handling guest inquiries to ensure smooth day-to-day operations.

The successful candidate will be professional, dependable, and capable of juggling multiple priorities in a fast-paced hospitality environment.

Qualifications

• Experience with Microsoft Office Suite required.
• Professional, polished image in person and over the phone.
• Excellent written and verbal communication.
• Well-organized, detail-oriented, able to multitask.
• Ability to work in a fast-paced environment under pressure.
• Handle sensitive information and maintain confidentiality.
• Dependable and reliable.
• Typing speed of 40 words per minute.

Responsibilities

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Skills

MS Office

Professional image

Communication skills

Organizational skills

Confidentiality

Dependable

Typing 40 wpm

Education

High school diploma

Job description

Job Summary:

Lambertville Station Inn is seeking a highly organized and detail-oriented Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. This position is responsible for coordinating office functions, maintaining records, assisting with payroll and invoicing processes, supporting departmental communications, and helping ensure the efficient day-to-day operation of the hotel. The ideal candidate is professional, dependable, and able to manage multiple priorities in a fast-paced hospitality environment.

Essential Functions:

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and/or other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Additional Responsibilities:

• Performs other similar or related duties as required or assigned.
• Respond after normal business hours as needed.
• Work both on and off-site as needed

Job Qualifications:

General Knowledge, Skills, and Abilities (KSA’s) required

• Experience in Microsoft Office Suite a must.
• Must possess a professional, polished image through in-person and phone interaction.
• Excellent communication skills, both written and verbal.
• Well-developed and multi-tasking, organizational skills, and detailed oriented.
• Ability to work in fast-paced environment and work well under pressure.
• Ability to handle sensitive information and keep strictly confidential.
• Candidate must be dependable and reliable.
• Must type 40 wpm.

Physical Demands:

Physical, Mental and workplace Environment Conditions

• The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 5 lbs and occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

Working Conditions:

Workplace Environment Conditions

• Normal Office Environment
• The noise level in this office is usually mild to moderate

Education and Experience:

• High school diploma
• 2 years’ experience in an office environment

We Offer:

• Competitive Salary
• Flexible schedule
• Comprehensive training
• Medical Insurance
• Paid Sick time
• Great Discount Program
  And more!!!

Visit us at https://www.genesis-hospitality.com/

Genesis Hospitality is part of Genesis Global Group and is an equal opportunity employer.