Hospitality Administrative & Operations Coordinator

Genesis Health; Princeton (NJ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Comprehensive training

Medical Insurance

Paid Sick time

Discount program

Job summary

Peacock Inn in Princeton, NJ, seeks a Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. You will coordinate office functions, maintain records, assist with payroll and invoicing processes, and help ensure smooth day-to-day operations in a fast-paced hospitality environment.

The ideal candidate is organized, detail-oriented, professional, and able to juggle multiple priorities, with strong communication skills and

Qualifications

• Experience in Microsoft Office Suite.
• Must possess a professional, polished image through in-person and phone interaction.
• Excellent communication skills, both written and verbal.
• Well-developed and multi-tasking, organizational skills, and detail oriented.
• Ability to work in a fast-paced environment and work well under pressure.
• Ability to handle sensitive information and keep strictly confidential.
• Candidate must be dependable and reliable.
• Must type 40 wpm.

Responsibilities

• Provide administrative support to the Hospitality Director and hotel management team.
• Establish, maintain, and update files, records, certificates, and/or other documents.
• Prepare, distribute, and maintain reports, correspondence, memos, and meeting minutes.
• Support accounts payable and accounts receivable functions, including invoice tracking and vendor communication.
• Manage office supplies, purchasing requests, and inventory of administrative materials.
• Answer and route telephone calls, emails, and guest inquiries professionally and efficiently.
• Coordinate schedules, meetings, appointments, and conference room reservations.
• Maintain vendor contracts, insurance certificates, and other hotel compliance records.
• Assist with planning employee events, recognition programs, and training sessions.
• Track hotel permits, inspections, and required renewals to ensure compliance.
• Maintain filing systems and ensure accurate recordkeeping.
• Assist with guest correspondence and special requests when needed.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.

Skills

Microsoft Office Suite

Professional image

Communication skills

Organizational skills

Attention to detail

Ability to work under pressure

Discretion/confidentiality

Typing speed 40 wpm

Education

High school diploma

Tools

Office software

Job description

Peacock Inn in Princeton, NJ, seeks a Hotel Administrator to provide administrative and operational support to the Hospitality Director and hotel leadership team. You will coordinate office functions, maintain records, assist with payroll and invoicing processes, and help ensure smooth day-to-day operations in a fast-paced hospitality environment.

The ideal candidate is organized, detail-oriented, professional, and able to juggle multiple priorities, with strong communication skills and