Hospitality & Office Services Coordinator

K2 Services; Redwood City (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Redwood City, CA is seeking an Office Services Associate to support back-office operations, hospitality, mail handling, and reprographics. You will report to the Lead Office Services Associate or Client Relations Manager and help keep a professional, efficient office environment.

The role includes greeting guests, setting up meetings, coordinating food/bev services, and maintaining spaces.

Qualifications

• Concierge-level hospitality and guest service mindset.
• Excellent verbal and written communication with guests, clients, and colleagues.
• Strong organizational and multitasking abilities in a fast-paced environment.
• High attention to detail and commitment to professional presentation.
• Able to work independently and with a team.
• Flexible to evolving priorities.
• Proficiency with Outlook, Word, and Excel.

Responsibilities

• Greet visitors and maintain a professional, welcoming environment.
• Set up meeting rooms per event specifications including AV and catering.
• Coordinate food and beverage services for meetings and events.
• Inspect conference rooms, offices, and kitchens for cleanliness and supplies.
• Prepare visiting offices and temporary workspaces for daily use.
• Support hospitality-related requests, deliveries, events, and equipment setup.
• Use room reservation systems and scheduling tools to manage operations.
• Assist with after-hours events, setup, coordination, service and breakdown.
• Maintain high professional standards in guest and employee interactions.
• Adapt to changing priorities and manage multiple tasks.

Skills

Hospitality mindset

Guest services

Verbal and written communication

Organization

Multitasking

Independence with teamwork

Adaptability

Professional presentation

Problem solving

Tools

Microsoft Office

Job description

Opensity Solutions in Redwood City, CA is seeking an Office Services Associate to support back-office operations, hospitality, mail handling, and reprographics. You will report to the Lead Office Services Associate or Client Relations Manager and help keep a professional, efficient office environment.

The role includes greeting guests, setting up meetings, coordinating food/bev services, and maintaining spaces.