Hospitality & Office Operations Coordinator

ZN001 Zeno US; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan

Tuition assistance

Headspace subscription

Paid time off

Life insurance

Wellness programs

Job summary

Zeno Group in New York is seeking an Office Support Coordinator to create welcoming, organized experiences for staff and visitors. You will support daily operations, coordinate meetings, and help maintain a hospitality-driven environment.

Working with the VP of Zeno Office Experience, you'll manage office services, vendor relationships, and employee engagement initiatives, ensuring meetings run smoothly and the workplace stays productive.

Qualifications

• 2-3 years in administrative support, office operations, workplace services, hospitality.
• Ability to manage multiple priorities with attention to detail.
• Excellent verbal and written communication, friendly and service-oriented.
• Highly organized, resourceful, proactive, with independent problem solving.
• Comfortable in a fast-paced environment with urgency when needed.
• Proficient with Outlook, Word, Excel, PowerPoint.
• Experience supporting workplace tech and office equipment (conferencing, printers, copiers).
• Committed to exceptional service with sound judgment and professionalism.

Responsibilities

• Serve as welcoming point of contact for employees, clients, guests, and vendors.
• Maintain reception areas, conference rooms, kitchens, mailrooms, and shared spaces.
• Coordinate conference room setups, catering, meeting logistics.
• Provide admin and operational support to the VP, Zeno Office Experience.
• Manage office supplies, mail, packages, and workplace resources.
• Identify opportunities to improve workplace efficiency and employee experience.

Skills

Administrative support

Office operations

Hospitality

Organization

Communication skills

MS Office

Conference logistics

Job description

Zeno Group in New York is seeking an Office Support Coordinator to create welcoming, organized experiences for staff and visitors. You will support daily operations, coordinate meetings, and help maintain a hospitality-driven environment.

Working with the VP of Zeno Office Experience, you'll manage office services, vendor relationships, and employee engagement initiatives, ensuring meetings run smoothly and the workplace stays productive.