Office & Facilities Coordinator — Events, Housing & Ops

Zenni Optical, Inc.; Novato (CA); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Annual Bonus Program

Healthcare coverage (employee)

Life & AD&D

Disability insurance

401k match

Parental leave

Wellness platform access

Flex Time Off & Zen Week

Zenni Gift Card

Job summary

Zenni Optical, Inc. is seeking a highly organized Office Coordinator to lead day-to-day workplace operations at the Novato HQ. You will oversee office administration, facilities, vendor management, housing, and fleet, collaborating across teams to keep the office running smoothly and securely.

The role requires hands-on problem-solving, excellent communication, and a proactive approach to improving daily processes. Regular hours are Mon–Fri 8:30 AM–5:30 PM, with flexibility for special events.

Qualifications

• 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Property Coordination, Hospitality, Executive Assistant or similar.
• Strong knowledge of Microsoft Office or Google Workspace.
• Experience with workplace management, purchasing, facilities, inventory, fleet, or property management systems is preferred.
• Excellent organizational, project management, and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional, customer-focused, and collaborative approach.
• Proven ability to identify operational challenges, prioritize solutions, and drive continuous improvement.
• Ability to build effective partnerships with employees, leadership, vendors, building management, and cross-functional teams.
• Willingness to provide occasional after-hours support for workplace operations and company housing as business needs require.

Responsibilities

• Oversee daily office operations including front desk, visitor management, badge access, and security.
• Coordinate facilities: space planning, desk readiness, moves, and maintenance with IT and service providers.
• Support emergency preparedness activities and maintain SOPs.
• Assist with onboarding, welcome kits, and daily office amenities.
• Plan and execute internal events with the People Team; manage company-wide activities.
• Communicate facilities updates to staff and visitors to foster a welcoming environment.
• Oversee mail, scheduling, confidential documents, and office administration.
• Partner with Finance to process invoices, track expenses, and manage the office budget.
• Identify process improvements to streamline workflows and update workplace policies.
• Manage procurement and inventory of office, kitchen, and facilities supplies; vendor management.
• Oversee property housing, guest management, and offsite accommodations; coordinate with vendors and housing providers.

Skills

Office Management

Facilities Coordination

Workplace Operations

Property Coordination

Hospitality

Executive Assistant

Administrative Assistant

Communication

Education

High school diploma

Bachelor's degree in Business Administration/ Hospitality/ Communications/ Facilities Management

Tools

Microsoft Office

Google Workspace

Job description

Zenni Optical, Inc. is seeking a highly organized Office Coordinator to lead day-to-day workplace operations at the Novato HQ. You will oversee office administration, facilities, vendor management, housing, and fleet, collaborating across teams to keep the office running smoothly and securely.

The role requires hands-on problem-solving, excellent communication, and a proactive approach to improving daily processes. Regular hours are Mon–Fri 8:30 AM–5:30 PM, with flexibility for special events.