Hospitality Office Administrator - Detail-Oriented On-Site

Gracious Hospitality Management; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Paid Time Off

Referral Bonus

Employee Recognition Awards

Job summary

Gracious Hospitality Management in New York is seeking an Office Administrator to maintain a clean, organized, and meeting-ready environment at our head office. You will support operations, logistics, and events, ensuring professional service and gracious hospitality across departments.

The ideal candidate is highly organized, detail-oriented, and able to work independently. Proficiency with Adobe Acrobat and appointment scheduling software is preferred; on-site availability is required.

Qualifications

• Highly organized and detail-oriented.

Responsibilities

• Maintain cleanliness and order in all common areas.
• Reset and refresh meeting rooms throughout the day.
• Monitor and replenish office supplies and pantry items.
• Ensure kitchen areas are clean and organized.
• Take out trash and recycling as needed.
• Coordinate with building management and cleaning vendors.
• Support setup and breakdown for team meetings, trainings, and events.
• Log all transactions into Ramp.

Skills

Highly organized

Attention to detail

Self-starter

Ownership

Professional demeanor

Lift 25 lbs

On-site availability

Email/phone communication

Night/weekend support

Office equipment

Confidentiality

Adobe Acrobat

Scheduling software

Editing/proofreading

Tact and courtesy

Tools

Adobe Acrobat

Appointment scheduling software

Job description

Gracious Hospitality Management in New York is seeking an Office Administrator to maintain a clean, organized, and meeting-ready environment at our head office. You will support operations, logistics, and events, ensuring professional service and gracious hospitality across departments.

The ideal candidate is highly organized, detail-oriented, and able to work independently. Proficiency with Adobe Acrobat and appointment scheduling software is preferred; on-site availability is required.