Office Operations & Facilities Lead

Zenni Optical; Novato (CA); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Annual Bonus Program

Healthcare: 100% premiums covered for医

Basic Life and AD&D with option for 追加

Short and long term disability

401k with up to 4% match

EAP and Spring Health that gives you 依

Free access for you and your family to

Job summary

Zenni Optical in Novato, CA is seeking an organized Office Coordinator to run day-to-day workplace operations at our HQ. You will manage the front desk, facilities, and vendor relationships, while supporting events, housing, and company assets across the campus.

You will partner with Finance and People teams to handle budgeting, purchasing, onboarding, and communications, ensuring a safe, welcoming environment and smooth daily operations for employees and visitors.

Qualifications

• 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination, Property Coordination, Hospitality, Executive Assistant, Administrative Assistant or something similar.
• Strong knowledge of Microsoft Office or Google Workspace.
• Experience with workplace management, purchasing, facilities, inventory, fleet, or property management systems is preferred.
• Excellent organizational, project management, and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional, customer-focused, and collaborative approach.
• Proven ability to identify operational challenges, prioritize solutions, and drive continuous improvement.
• Ability to build effective partnerships with employees, leadership, vendors, building management, and cross-functional teams.
• Willingness to provide occasional after-hours support for workplace operations and company housing as business needs require.

Responsibilities

• Oversee front desk, visitor management, badge access, and physical workplace security.
• Facilities coordination: space planning, desk readiness, office moves, and maintenance alongside IT and service providers.
• Safety & compliance: support emergency drills, monitor alerts, and maintain SOPs.
• Employee experience: support onboarding, welcome kits, desk setups, and daily office amenities.
• Event planning: partner with People Team to execute internal events and activities.
• Communications: manage updates regarding facilities and operations to foster a welcoming environment.

Skills

Organizational skills

Project management

Time management

Communication

Cross-functional collaboration

Problem solving

Vendor management

Customer-focused

Education

High school diploma or equivalent

Bachelor's degree in Business Administration, Hospitality, Communications, Facilities Management, or related field

Tools

Microsoft Office

Google Workspace

Facilities management systems

Job description

Zenni Optical in Novato, CA is seeking an organized Office Coordinator to run day-to-day workplace operations at our HQ. You will manage the front desk, facilities, and vendor relationships, while supporting events, housing, and company assets across the campus.

You will partner with Finance and People teams to handle budgeting, purchasing, onboarding, and communications, ensuring a safe, welcoming environment and smooth daily operations for employees and visitors.