Four‑Day Office Coordinator — Admin, Ops & Client Experience

Zebra; New York (NY); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

4-day work week

Generous PTO

Healthcare coverage

Job summary

Zebra in New York seeks an Office Assistant/Office Coordinator to manage NYC office operations, front desk interactions, and marketing support. This entry-level role emphasizes organization, timely records, and high-quality work in a collaborative design environment.

Responsibilities include coordinating admin tasks for staff, managing supplies, preparing meeting spaces, assisting with proposals using InDesign, and supporting project teams with calendars and events.

Qualifications

• Entry-Level position for Office Assistant/Coordinator.
• Experience with Accounting Software, Adobe Creative Suite, and Microsoft Office Suite.

Responsibilities

• Oversee day-to-day operations, organization, and maintenance of the NYC office.
• Support Directors with day-to-day administrative tasks and office coordination.
• Order and maintain office inventory, pantry supplies, beverages, coffee, and office equipment.
• Coordinate building-related requests with property management and security.
• Ensure the office remains clean, organized, and welcoming.
• Coordinate refreshments and hospitality for meetings and events.
• Assist with calendar coordination and meeting scheduling for office leadership.
• Assist with proposals, marketing collateral, and research for client development.

Skills

Accounting Software

Adobe Creative Suite

Microsoft Office Suite

Tools

Adobe InDesign

Job description

Zebra in New York seeks an Office Assistant/Office Coordinator to manage NYC office operations, front desk interactions, and marketing support. This entry-level role emphasizes organization, timely records, and high-quality work in a collaborative design environment.

Responsibilities include coordinating admin tasks for staff, managing supplies, preparing meeting spaces, assisting with proposals using InDesign, and supporting project teams with calendars and events.