Office & Workplace Experience Coordinator

Zone5Technologies; Paso Robles (CA); On-site; USD 45,000 - 106,000; Full time

Benefits offered by this job

Competitive total compensation package

Comprehensive benefit package options

401k with company-match

3 weeks of paid time off

40 hours of sick time

12 annual company holidays

Job summary

Zone 5 Technologies is seeking an organized Office Coordinator to support day-to-day operations, manage workplace services, and coordinate facilities. The role focuses on creating a smooth, welcoming environment for employees and visitors while handling vendors, events, and seating coordination.

Responsibilities include coordinating meetings, managing supplies, and supporting onboarding and office programs, with a focus on efficient office workflows and employee experience.

Qualifications

• 3+ years of experience in office administration, reception, or workplace support.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplace supplies and coordinate ordering
• Support workspace setups, moves, seating changes, and new-hire setups
• Manage mail, packages, and office name plates
• Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.
• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives
• Serve as a primary point of contact for routine workplace needs
• Support employee amenities, office programs, and workplace communications
• Coordinate meetings, room setups, catering, and refreshments
• Assist with company events and special projects
• Support visitor logistics
• Maintain accurate seating charts and workspace assignments in partnership with department managers
• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services
• Monitor vendor service quality and escalated issues as needed
• Assist with purchasing, invoicing, expensing, and vendor documentation
• Serve as the onsite resource for employee travel questions and booking assistance
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures

Skills

Office administration

Customer service

Communication

Multitasking

Discretion

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Zone 5 Technologies is seeking an organized Office Coordinator to support day-to-day operations, manage workplace services, and coordinate facilities. The role focuses on creating a smooth, welcoming environment for employees and visitors while handling vendors, events, and seating coordination.

Responsibilities include coordinating meetings, managing supplies, and supporting onboarding and office programs, with a focus on efficient office workflows and employee experience.