Office & Facilities Operations Lead

Socket.dev; Novato (CA); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Annual bonus

Healthcare coverage

Life insurance

Disability coverage

401k match

Wellness platform access

Flex Time Off

Parental leave

Fertility support

Zenni Gift Card

Job summary

Zenni Optical seeks an organized Office Coordinator to lead day-to-day workplace operations at our Novato HQ. You will ensure a safe, efficient, and welcoming environment for staff, visitors, and partners.

Reporting to the Sr. Manager, Facilities and Events, you will manage front desk, facilities coordination, security, housing, assets, and fleet, while partnering with cross-functional teams to keep the office running smoothly.

Qualifications

• 3+ years of experience in Office Management, Workplace Operations, Facilities Coordination or related roles.
• Strong knowledge of Microsoft Office or Google Workspace.
• Experience with workplace management, purchasing, facilities, inventory, fleet, or property systems is preferred.
• Excellent organizational, project and time-management skills in a fast-paced environment.
• Strong written and verbal communication with a professional, customer-focused approach.
• Ability to identify operational challenges, prioritize solutions, and drive improvement.
• Ability to build partnerships with employees, leadership, vendors and cross-functional teams.

Responsibilities

• Oversee daily office operations including front desk, visitor management, badge access and security.
• Coordinate facilities: space planning, desk readiness, moves, and maintenance with IT and service providers.
• Support safety and compliance, emergency drills, alerts, and SOPs.
• Assist onboarding and office amenities for employees.
• Plan and execute internal events with People Team.
• Communicate facilities updates to staff and guests.
• Manage mail, scheduling, and confidential documents.
• Collaborate on budgeting, invoicing and office expenses.
• Identify process improvements and update workplace policies.
• Handle procurement of office, kitchen, and facilities supplies, inventory tracking.
• Oversee vendor agreements and performance, ensure continuity.
• Manage company housing and fleet records, maintenance, registration and insurance.
• Prepare guest communications, bookings and property readiness.
• Provide occasional after-hours support for housing guests and operations.

Skills

Office management

Workplace operations

Vendor management

Facilities coordination

Communication

Time management

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Job description

Zenni Optical seeks an organized Office Coordinator to lead day-to-day workplace operations at our Novato HQ. You will ensure a safe, efficient, and welcoming environment for staff, visitors, and partners.

Reporting to the Sr. Manager, Facilities and Events, you will manage front desk, facilities coordination, security, housing, assets, and fleet, while partnering with cross-functional teams to keep the office running smoothly.