Front Desk & Office Operations Lead

Nox Group; San Marcos (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Nox Group in the United States seeks an Office Coordinator to ensure a seamless, professional, and welcoming front desk experience, handling daily operations and guest service. The role emphasizes anticipation of needs, proactive follow-through, and a calm, courteous presence to keep the office guest-ready.

You will manage calendars, coordinate travel, order supplies, support leadership, and help plan office events.

Qualifications

• GED or High School diploma required.
• Bilingual in Spanish/English preferred.
• Excellent written and verbal communication abilities.

Responsibilities

• Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready.
• Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner
• Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs
• Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs
• Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise
• Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping
• Implement and maintain office procedures, checklists, and administrative protocols — including Guru process documentation — to enhance organizational efficiency
• Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly
• Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request
• Assist in planning and executing office events, employee engagement activities, and culture initiatives
• Participating in special projects and other duties as assigned, supporting broader office and team priorities

Skills

Adaptability

Attention to detail

Follow-through

Communication

Professional presence

Ownership mindset

Bilingual Spanish/English

Education

GED or High School diploma

Job description

Nox Group in the United States seeks an Office Coordinator to ensure a seamless, professional, and welcoming front desk experience, handling daily operations and guest service. The role emphasizes anticipation of needs, proactive follow-through, and a calm, courteous presence to keep the office guest-ready.

You will manage calendars, coordinate travel, order supplies, support leadership, and help plan office events.