Hospitality Accounts Payable Specialist

Maya Hotels; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Employer Paid Life Insurance

Voluntary Life and AD&D, STD, Accident

401K with Employer Contribution

Employee Referral Program

Paid Time Off

Career growth opportunities

Supportive work environment

Discounts with hotel brands

Job summary

Maya Hotels is seeking a detail-oriented Accounts Payable Clerk to manage the full AP process for multiple brands and properties. You will verify invoices, manage coding and approvals, and ensure timely payments in a fast-paced hospitality environment.

Ideal candidates have an associate degree in accounting and 2+ years of AP experience, proficiency with QuickBooks/Sage/Excel, and strong organizational skills to maintain audit-ready records.

Qualifications

• Associate's degree in accounting, Finance, business administration, or relevant field required.
• 2+ years in accounts payable or accounting, preferably in hospitality.
• Proficient in accounting software such as QuickBooks, Sage, HIA and Microsoft Excel; hotel management systems experience is a plus.

Responsibilities

• Accounts Payable Operations
• Process invoices for multiple properties with accuracy and timeliness.
• Verify coding, approvals, supporting documentation, and policy compliance.
• Research and resolve discrepancies related to invoices, statements, or vendor accounts.
• Prepare weekly payments, ACH transactions, and payment batches for approval.
• Maintain vendor files, contracts, W-9 forms, and certificates of insurance.
• Reconcile monthly vendor statements and aging reports.
• Assist with month-end closing activities and expense accruals.
• Monitor due dates to avoid late fees and support vendor relationships.
• Collaborate with General Managers and departments to ensure proper invoice flow and GL coding.

Skills

Accounts payable

Attention to detail

Analytical thinking

Communication skills

Education

Associate's degree in accounting/finance/business administration

Tools

QuickBooks

Sage

Excel

Opera

Lightspeed

M3

Job description

Maya Hotels is seeking a detail-oriented Accounts Payable Clerk to manage the full AP process for multiple brands and properties. You will verify invoices, manage coding and approvals, and ensure timely payments in a fast-paced hospitality environment.

Ideal candidates have an associate degree in accounting and 2+ years of AP experience, proficiency with QuickBooks/Sage/Excel, and strong organizational skills to maintain audit-ready records.