AP Specialist

Magna-Hospitality-Group; Apponaug (RI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Health, Dental, Vision, Life & Vol., &

TEAM & Travel Discounts

Vacation, Wellness & Holiday Pay

Job summary

Magna Hospitality Group in Warwick, RI is seeking an Accounts Payable Specialist to manage high-volume invoice processing and vendor payments across multiple hotel properties. You will maintain accurate financial records and ensure timely processing while partnering with hotel teams and corporate leadership.

The role emphasizes strong attention to detail, solid Excel and accounting system skills, and clear written and verbal communication to resolve issues and keep vendor relations strong.

Qualifications

• 1+ year AP experience or basic bookkeeping preferred.
• Proactive communication with accounting team, vendors and internal customers.
• Strong numerical and analytical skills for accurate processing.

Responsibilities

• Respond to inquiries from hotel staff and Corporate Accounting Team promptly.
• Review and validate AP batches for accuracy.
• Monitor and clear items in error stage weekly.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements and resolve discrepancies.

Skills

Accounts payable

High-volume processing

Vendor comms

Excel

Attention to detail

Teamwork

Deadline oriented

Financial recordkeeping

Communication skills

Problem solving

Tools

Sage

iBuyEfficient

Job description

Magna Hospitality Group, Warwick, RI, US

3 days ago Requisition ID: 1092

About Us

We are a growing hospitality organization dedicated to providing exceptional guest experiences while creating a supportive and collaborative environment for our TEAM members.

Our TEAM culture is expressed through T.E.A.M. – Together Everyone Achieves More. We believe in supporting one another, recognizing individual contributions, and working together to achieve shared goals. Our success is driven by the people who make up our TEAM.

About the Role

The Accounts Payable Specialist manages high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are reviewed, approved, and paid accurately and on time while maintaining strong communication with vendors, hotel teams, and corporate leadership.

Responsibilities

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage weekly.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed
• Create and maintain vendor records
• Reconcile AR aging statements, provide payment updates and resolve discrepancies

Requirements & Qualifications

• 1+ year of accounts payable experience and basic bookkeeping preferred, but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multitask, work under pressure, and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organizational skills and must thrive in a team environment.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform is a plus.
• 401(k)
• Health, Dental, Vision, Life & Voluntary Insurance
• TEAM & Travel Discounts
• Vacation, Wellness & Holiday Pay

Full-Time positions are benefits eligible, including time off and travel discounts. Medical and other insurance options are also available.

Travel Discounts – With multiple brands and thousands of locations around the world, TEAM members are eligible for special travel discounts and, in some locations, F&B discounts! Get away to relax, visit family, or see the world!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire