AP Specialist

Magna Hospitality Group; Warwick (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

Magna Hospitality Group in Rhode Island seeks an Accounts Payable Specialist to manage high‑volume invoice processing, payments, and vendor records across our Rhode Island properties, ensuring accuracy and timely disbursements. You will collaborate with hotel teams and corporate Accounting, resolve discrepancies, and support month‑end close.

Experience with Sage and Excel is a plus; attention to detail and strong communication are essential.

Qualifications

• Minimum 1 year of accounts payable experience.
• Strong numerical and analytical abilities.
• Excellent communication and teamwork.
• Proficiency in Excel and accounting software.
• Ability to meet deadlines under pressure.

Responsibilities

• Review and process AP invoices accurately and timely.
• Respond to inquiries from vendors and internal teams.
• Maintain vendor records and reconcile accounts.
• Process check runs and provide payment details.
• Assist with month-end close and reporting.

Skills

Accounts payable

Excel

Analytical skills

Communication

Multi-tasking

Tools

Sage

iBuyEfficient

Job description

About the Role:

The Accounts Payable Specialist is responsible for managing high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are accurately reviewed, approved, and paid in a timely manner while maintaining strong communication with vendors, hotel teams, and corporate leadership.

Responsibilities:

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

Requirements:

• 1+ year of accounts payable experience and basic bookkeeping preferred, but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multi-task, work under pressure and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organization skills and must thrive in a teamwork setting.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform is a plus!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire.

Source: Hospitality Online