Hospitality Accounts Payable Specialist

Maya Hospitality Group Inc; Charlotte (NC); Sur place; USD 40 000 - 52 000; Plein temps

Avantages offerts par ce poste

Medical, Dental and Vision Insurance.

100% Employer Paid Life Insurance.

401K with Employer Contribution.

Hotel discounts and employee perks.

Paid Time Off (PTO).

Résumé du poste

Maya Hotels in Charlotte, NC is seeking an Accounts Payable Clerk to process invoices for multiple properties with accuracy and timeliness. You will verify coding, approvals, and supporting documentation, and you will help maintain organized, audit-ready AP records in line with company policy.

The ideal candidate has an Associate’s degree in accounting or related field and at least 2 years of AP experience in hospitality, with proficiency in QuickBooks, Excel, and hotel management systems.

Qualifications

• Associate’s degree in accounting, finance, business administration, or a related field is required.
• 2+ years of accounts payable or accounting experience, preferably in hospitality.
• Proficient in accounting software such as QuickBooks, Sage, HIA and Microsoft Excel; familiarity with hotel management systems (Opera, Lightspeed, M3) is a plus.

Responsabilités

• Process invoices for multiple properties with accuracy and timeliness.
• Verify coding, approvals, supporting documentation, and policy compliance.
• Research and resolve discrepancies related to invoices, statements, or vendor accounts.
• Prepare weekly payments, ACH transactions, and payment batches for approval.
• Maintain vendor files, contracts, W‑9 forms, and certificates of insurance.
• Reconcile monthly vendor statements and aging reports.
• Assist with month-end closing activities and expense accruals.
• Ensure proper document retention and digital filing standards.
• Monitor due dates to avoid late fees and support healthy vendor relationships.
• Communicate with General Managers and department leaders regarding missing documentation and payment status.
• Collaborate with purchasing and corporate teams to ensure proper invoice flow, approvals, and GL coding.
• Assist with year-end audits and reporting requests as needed.

Connaissances

Attention to detail

Analytical thinking

Communication skills

Team collaboration

Formation

Associate’s degree in accounting, Finance, business administration, or relevant field

Outils

QuickBooks

Sage

HIA

Microsoft Excel

Opera

Lightspeed

M3

Description du poste

Maya Hotels in Charlotte, NC is seeking an Accounts Payable Clerk to process invoices for multiple properties with accuracy and timeliness. You will verify coding, approvals, and supporting documentation, and you will help maintain organized, audit-ready AP records in line with company policy.

The ideal candidate has an Associate’s degree in accounting or related field and at least 2 years of AP experience in hospitality, with proficiency in QuickBooks, Excel, and hotel management systems.