Accounts Payable Clerk

Maya Hospitality Group Inc; Charlotte (NC); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance.

100% Employer Paid Life Insurance.

401K with Employer Contribution.

Hotel discounts and employee perks.

Paid Time Off (PTO).

Job summary

Maya Hotels in Charlotte, NC is seeking an Accounts Payable Clerk to process invoices for multiple properties with accuracy and timeliness. You will verify coding, approvals, and supporting documentation, and you will help maintain organized, audit-ready AP records in line with company policy.

The ideal candidate has an Associate’s degree in accounting or related field and at least 2 years of AP experience in hospitality, with proficiency in QuickBooks, Excel, and hotel management systems.

Qualifications

• Associate’s degree in accounting, finance, business administration, or a related field is required.
• 2+ years of accounts payable or accounting experience, preferably in hospitality.
• Proficient in accounting software such as QuickBooks, Sage, HIA and Microsoft Excel; familiarity with hotel management systems (Opera, Lightspeed, M3) is a plus.

Responsibilities

• Process invoices for multiple properties with accuracy and timeliness.
• Verify coding, approvals, supporting documentation, and policy compliance.
• Research and resolve discrepancies related to invoices, statements, or vendor accounts.
• Prepare weekly payments, ACH transactions, and payment batches for approval.
• Maintain vendor files, contracts, W‑9 forms, and certificates of insurance.
• Reconcile monthly vendor statements and aging reports.
• Assist with month-end closing activities and expense accruals.
• Ensure proper document retention and digital filing standards.
• Monitor due dates to avoid late fees and support healthy vendor relationships.
• Communicate with General Managers and department leaders regarding missing documentation and payment status.
• Collaborate with purchasing and corporate teams to ensure proper invoice flow, approvals, and GL coding.
• Assist with year-end audits and reporting requests as needed.

Skills

Attention to detail

Analytical thinking

Communication skills

Team collaboration

Education

Associate’s degree in accounting, Finance, business administration, or relevant field

Tools

QuickBooks

Sage

HIA

Microsoft Excel

Opera

Lightspeed

M3

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Maya Hotels, Charlotte, NC, US

Join Maya Hotels and Take the Next Step in Your Career!

Are you a driven and results-oriented professional with a passion for hospitality? At Maya Hotels, we are seeking a detail-oriented Accounts Payable Clerk to process accounts payable from start to finish, ensuring accuracy, timeliness, and adhering to financial policies. If you thrive in a fast-paced environment and enjoy working with top hospitality brands, this is the opportunity for you!

Why Join Maya Hotels?

Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn, Courtyard and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market.

Learn more about us at www.mayahotels.com.

What We Offer:

• Medical, Dental and Vision Insurance.
• 100% Employer Paid Life Insurance.
• Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance.
• Retirement Savings: 401K with Employer Contribution.
• Employee Perks: Employee Referral Program, hotel discounts, and more!
• Work-Life Balance: Paid Time Off (PTO).
• Competitive salary and performance-based bonuses.
• Career growth opportunities within the Maya Hotels family.
• A supportive and friendly work environment.
• The chance to work with well-respected hotel brands such as Hilton, Marriott and IHG.

Job Description:

Essential Duties and Responsibilities:

Accounts Payable Operations

• Process invoices for multiple properties with accuracy and timeliness.
• Verify coding, approvals, supporting documentation, and policy compliance.
• Research and resolve discrepancies related to invoices, statements, or vendor accounts.
• Prepare weekly payments, ACH transactions, and payment batches for approval.
• Maintain vendor files, contracts, W-9 forms, and certificates of insurance.
• Reconcile monthly vendor statements and aging reports.
• Assist with month-end closing activities and expense accruals.
• Ensure proper document retention and digital filing standards.
• Maintain organized, audit-ready AP records in accordance with company policy.
• Monitor due dates to avoid late fees and support healthy vendor relationships.

Cross Department Support

• Communicate with General Managers and department leaders regarding missing documentation, invoice clarification, and payment status.
• Collaborate with purchasing and corporate teams to ensure proper invoice flow, approvals, and GL coding.
• Assist with year-end audits and reporting requests as needed.

Education, Skills and Abilities:

• Education:Associate’s degree in accounting, Finance, business administration, or relevant field required.
• Experience: 2+ years in accounts payable or accounting experience required, preferably in the hospitality industry.
• Technical Skills: Proficiency in accounting software such as QuickBooks, Sage, HIA and Microsoft Excel. Experience with hotel management systems (Opera, Lightspeed, M3, etc.) is a plus.
• Financial Knowledge: Understanding of AP processes, purchase controls, invoice coding, reconciliations, and general accounting principles. Knowledge of GAAP and internal control procedures preferred.
• Analytical & Problem-Solving: Ability to research and resolve invoice discrepancies, vendor issues, and payment variances with accuracy and follow-through.
• Detail-Oriented & Organized: Ability to manage high volume AP workflow, prioritize deadlines, and maintain documentation accuracy in a fast-paced setting.
• Communication & Collaboration: Strong written and verbal communication skills, with the ability to work closely with General Managers, vendors, and accounting team members professionally.
• Work Ethic:Dependable, self-motivated, and able to maintain confidentiality with financial records.

Physical Requirements:

• Ability to sit for extended periods of time.
• Frequent use of hands for typing, writing, and handling office equipment.
• Occasionally lifting items up to 20lbs.
• Comfortable working in an office setting with extended screen time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.