AP Specialist

Magna-Hospitality-Group; Warwick (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

Magna-Hospitality-Group is seeking an Accounts Payable Specialist to manage high-volume invoice processing, vendor payments, and accurate recordkeeping across a portfolio of hotels. The role emphasizes timely approvals, proactive communication with vendors and hotel teams, and collaboration with corporate leadership.

The ideal candidate has 1+ year AP experience, strong Excel skills, and familiarity with Sage or iBuyEfficient.

Qualifications

• 1+ year of accounts payable experience.
• Strong communication and teamwork abilities.
• Excellent numerical and data-accuracy skills.
• Proficiency in Excel and accounting systems.
• Experience with Sage and iBuyEfficient is a plus.

Responsibilities

• Process high-volume AP batches and ensure accuracy.
• Respond to inquiries from hotel staff and Corporate Accounting Team promptly.
• Review and validate AP batches for accuracy and approvals.
• Monitor and clear items in error stage weekly.
• Distribute check run reports and provide payment details.
• Create and maintain vendor records and reconcile AR aging statements.

Skills

Accounts payable

Vendor communication

Analytical skills

Attention to detail

Excel proficiency

Tools

Sage

iBuyEfficient

Job description

About the Role:

The Accounts Payable Specialist is responsible for managing high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are accurately reviewed, approved, and paid in a timely manner while maintaining strong communication with vendors, hotel teams, and corporate leadership.

Responsibilities:

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

Requirements:

• 1+ year of accounts payable experience and basic bookkeeping preferred, but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multi-task, work under pressure and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organization skills and must thrive in a teamwork setting.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform is a plus!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire.

Source: Hospitality Online