Accounts Payable Specialist — Hotels & Vendor Payments

Magna-Hospitality-Group; Warwick (RI); On-site; USD 42,000 - 62,000; Full time

Job summary

Magna-Hospitality-Group is seeking an Accounts Payable Specialist to manage high-volume invoice processing, vendor payments, and accurate recordkeeping across a portfolio of hotels. The role emphasizes timely approvals, proactive communication with vendors and hotel teams, and collaboration with corporate leadership.

The ideal candidate has 1+ year AP experience, strong Excel skills, and familiarity with Sage or iBuyEfficient.

Qualifications

• 1+ year of accounts payable experience.
• Strong communication and teamwork abilities.
• Excellent numerical and data-accuracy skills.
• Proficiency in Excel and accounting systems.
• Experience with Sage and iBuyEfficient is a plus.

Responsibilities

• Process high-volume AP batches and ensure accuracy.
• Respond to inquiries from hotel staff and Corporate Accounting Team promptly.
• Review and validate AP batches for accuracy and approvals.
• Monitor and clear items in error stage weekly.
• Distribute check run reports and provide payment details.
• Create and maintain vendor records and reconcile AR aging statements.

Skills

Accounts payable

Vendor communication

Analytical skills

Attention to detail

Excel proficiency

Tools

Sage

iBuyEfficient

Job description

Magna-Hospitality-Group is seeking an Accounts Payable Specialist to manage high-volume invoice processing, vendor payments, and accurate recordkeeping across a portfolio of hotels. The role emphasizes timely approvals, proactive communication with vendors and hotel teams, and collaboration with corporate leadership.

The ideal candidate has 1+ year AP experience, strong Excel skills, and familiarity with Sage or iBuyEfficient.