Human Resources Coordinator

Hawaii Foodservice Alliance; Honolulu (HI); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off & holidays

Professional growth opportunities

Flexible schedule

Employee discount

Life insurance

Vision insurance

Employee assistance program

Job summary

Hawaii Foodservice Alliance is seeking a Human Resources Coordinator for a full-time, on-site role in Honolulu. You will support recruiting and core HR operations, including onboarding coordination, employee records, and day-to-day HR support for employees and managers.

You'll drive recruiting across openings, partner with managers on staffing, maintain confidential candidate and employee data in ATS/HRIS, and contribute to HR reporting and programs while supporting benefits administration and

Qualifications

• 1–3 years of hands-on recruiting responsibilities.
• Experience sourcing candidates, screenings, and coordinating interviews.
• Familiarity with full-cycle recruiting and managing multiple open positions.
• Strong communication and interpersonal skills with the ability to build relationships at all levels.
• Organized and dependable, able to manage competing priorities.
• Proactive and resourceful, with comfort taking initiative.
• Ability to work independently while contributing to a collaborative team.
• Strong attention to detail, follow-through, and a sense of urgency.
• Professional handling of confidential employee and candidate information.
• Experience using applicant tracking systems (ATS) or HRIS platforms.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Bachelor's degree in Human Resources, Business, Communications, or a related field preferred.

Responsibilities

• Support recruiting across multiple openings, from sourcing to hiring.
• Partner with hiring managers to understand staffing needs, priorities, and position requirements.
• Proactively source and engage candidates using job boards, referrals, networking, and community outreach.
• Review applications, conduct phone screenings, and identify qualified candidates.
• Coordinate interviews and maintain communication with candidates and hiring managers.
• Build and maintain candidate pipelines for current and future opportunities.
• Manage job postings and candidate information within the ATS.
• Follow up on hiring decisions to help keep the recruitment process moving efficiently.
• Coordinate new hire onboarding, including employment documentation, orientation scheduling, and employee records.
• Maintain accurate and confidential employee information within HR systems.
• Assist employees and managers with general HR questions, requests, and processes.
• Participate in career fairs, hiring events, employee engagement activities, and community initiatives.
• Support HR reports, hiring updates, employee communications, and administrative HR projects.
• Assist with benefits administration, employee initiatives, and other HR responsibilities as needed.

Skills

Recruiting

Candidate sourcing

Interview coordination

Communication skills

ATS/HRIS proficiency

Microsoft Office

Education

Bachelor's degree in Human Resources, Business, Communications, or a related field

Tools

ATS

HRIS

Microsoft Office

Job description

The Human Resources Coordinator role at Hawaii Foodservice Alliance is a full-time, on-site position in Honolulu, Hawai‘i. The position supports recruiting and core HR operations, including coordination of hiring and onboarding, maintenance of employee records, and assistance for employees and managers with day-to-day HR needs.

Role Overview

This position helps drive recruiting across multiple openings, supports hiring managers with staffing priorities, and ensures candidate and employee information is managed accurately and confidentially. The role also contributes to employee communications, HR reporting, onboarding coordination, and recruiting process improvements.

Key Responsibilities

• Support recruiting activities across multiple positions, from candidate sourcing through the hiring process
• Partner with hiring managers to understand staffing needs, priorities, and position requirements
• Proactively source and engage candidates using job boards, referrals, networking, and community outreach
• Review applications, conduct phone screenings, and identify qualified candidates
• Coordinate interviews and maintain communication with candidates and hiring managers
• Build and maintain candidate pipelines for current and future opportunities
• Manage job postings and candidate information within the applicant tracking system (ATS)
• Follow up on hiring decisions to help keep the recruitment process moving efficiently
• Coordinate new hire onboarding, including employment documentation, orientation scheduling, and employee records
• Maintain accurate and confidential employee information within HR systems
• Assist employees and managers with general HR questions, requests, and processes
• Participate in career fairs, hiring events, employee engagement activities, and community initiatives
• Support HR reports, hiring updates, employee communications, and administrative HR projects
• Assist with benefits administration, employee initiatives, and other HR responsibilities as needed

Requirements

• 1–3 years of hands-on recruiting responsibilities
• Experience sourcing candidates, conducting screenings, and coordinating interviews
• Familiarity with full-cycle recruiting and managing multiple open positions
• Strong communication and interpersonal skills with the ability to build relationships at all levels
• Organized and dependable, able to manage competing priorities
• Proactive and resourceful, with comfort taking initiative
• Ability to work independently while contributing to a collaborative team
• Strong attention to detail, follow-through, and a sense of urgency
• Professional handling of confidential employee and candidate information
• Experience using applicant tracking systems (ATS) or HRIS platforms
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Bachelor's degree in Human Resources, Business, Communications, or a related field preferred
• Familiarity with Hawai‘i’s local workforce and recruiting market is a plus

Technology

• Applicant tracking system (ATS)
• HRIS
• Microsoft Office (Outlook, Word, Excel, PowerPoint)

Compensation & Benefits

Salary: $55,000–$65,000 per year, depending on experience.

• Free medical, dental, and vision coverage for team members
• Discounted family medical coverage
• 401(k) with company match
• Paid time off and holidays
• Opportunities for professional growth
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Education

• Bachelor’s degree in Human Resources, Business, Communications, or a related field (preferred)

Application Question

• Do you live on Oahu? (Yes or No)

Experience

• Human resources & hands on hiring: 2 years (required)