Home Health Office Manager - Operations & Compliance Lead

Caring Life Services; Pittsburgh (Allegheny County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

PTO

Birthday Pay

Quarterly Bonuses

Job summary

Caring Life Services is seeking an Office Manager to oversee day-to-day operations of our home care agency. You will support the Director of Operations, manage administrative functions, and ensure excellent client and staff service.

The role includes assisting with EVV and payroll tasks, maintaining client records, and coordinating staff activities. The ideal candidate has a degree in healthcare administration or related field, prior office management experience in home health care, and strong

Qualifications

• Degree in healthcare administration, business management, or related field preferred.
• Experience in office management or administrative roles, preferably in home health care.
• Established relationships with MCOs and familiarity with HHA exchange preferred.

Responsibilities

• Manage daily office operations to ensure smooth workflow.
• Supervise administrative staff and provide training and support.
• Assist with budgeting, payroll, invoicing, and financial reporting.
• Support intake, scheduling, and client coordination activities.
• Ensure regulatory compliance and maintain accurate records.
• Serve as a communication hub for clients, caregivers, and staff.
• Monitor office supplies and contribute to policy development.

Skills

Organizational skills

Multitasking

Communication

Computer literacy

Scheduling systems

Healthcare regulations knowledge

Education

Healthcare administration degree

Tools

Microsoft Office

Scheduling software

Job description

Caring Life Services is seeking an Office Manager to oversee day-to-day operations of our home care agency. You will support the Director of Operations, manage administrative functions, and ensure excellent client and staff service.

The role includes assisting with EVV and payroll tasks, maintaining client records, and coordinating staff activities. The ideal candidate has a degree in healthcare administration or related field, prior office management experience in home health care, and strong