Full Time Home Health Care Office Manager

Caring Life Services; Pittsburgh (Allegheny County); Presencial; USD 42 000 - 57 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Paid time off

Birthday pay

Quarterly bonuses

Resumo da oferta

Caring Life Services is seeking an Office Manager to oversee day-to-day operations at our Pittsburgh-based home care agency. You will support the Director of Operations, manage client records, assist with EVV and payroll tasks, and coordinate staff schedules to ensure high-quality service.

The role emphasizes compliance with healthcare regulations, effective communication with clients and staff, and ongoing process improvements to maintain efficient administrative operations.

Qualificações

• Education in healthcare administration, business management, or related field preferred.
• Experience in office management or administrative roles, preferably in healthcare.
• Knowledge of healthcare regulations and compliance requirements.

Responsabilidades

• Office Operations: Manage daily office functions, ensuring efficient workflow and a productive environment.
• Staff Supervision: Oversee administrative staff, providing guidance, training, and support to ensure effective performance.
• Financial Management: Assist with budgeting, payroll, invoicing, and financial reporting to maintain the agency’s fiscal health.
• Client Coordination: Support intake and scheduling processes, ensuring that client needs are met promptly and efficiently.
• Compliance: Ensure that the agency adheres to state and federal regulations, maintaining accurate records and documentation.
• Communication: Serve as a point of contact for clients, caregivers, and other stakeholders, facilitating clear communication and addressing concerns.
• Inventory Management: Monitor and manage office supplies and equipment, ensuring resources are available as needed.
• Policy Development: Assist in developing and implementing office policies and procedures to improve operational efficiency.

Conhecimentos

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Office software

Healthcare regulations

HHA experience

Formação académica

Degree in healthcare administration or business management

Ferramentas

MS Office

Scheduling systems

Descrição da oferta de emprego

Caring Life Services is looking for an Office Manager. The Office Manager plays a key role in the day-to-day operations of our home care agency. This position supports the Director of Operations in overseeing office functions, ensuring smooth administrative operations, and providing excellent customer service to clients and staff. The Office Manager is responsible for maintaining office organization,assisting with EVV and payroll tasks, managing client records, and assisting with staff coordination.

The Office Manager is responsible for overseeing the daily operations of the home care agency's office. This role includes managing administrative staff, ensuring efficient office processes, and maintaining compliance with regulatory standards. The Office Manager plays a key role in supporting the agency's mission to provide high-quality care to clients.

KeyResponsibilities:

• Office Operations:Manage daily office functions, ensuring efficient workflow and a productive environment.
• Staff Supervision:Oversee administrative staff, providing guidance, training, and support to ensure effective performance.
• Financial Management:Assist with budgeting, payroll, invoicing, and financial reporting to maintain the agency’s fiscal health.
• Client Coordination:Support intake and scheduling processes, ensuring that client needs are met promptly and efficiently.
• Compliance:Ensure that the agency adheres to state and federal regulations, maintaining accurate records and documentation.
• Communication:Serve as a point of contact for clients, caregivers, and other stakeholders, facilitating clear communication and addressing concerns.
• Inventory Management:Monitor and manage office supplies and equipment, ensuring resources are available as needed.
• Policy Development:Assist in developing and implementing office policies and procedures to improve operational efficiency.

Qualifications:

• Education:Degree in healthcare administration, business management, or a related field preferred.
• Experience:Previous experience in office management or administrative roles, preferably in a healthcare setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in computer software, including office suites and scheduling systems.
  • Knowledge of healthcare regulations and compliance requirements.
  • HHA exchange experience preferred.

Additional Requirements:

• Ability toworkindependently and as part of a team.
• Strong problem-solving and decision-making skills.
• Compassionate and client-focused approach.

Benefits:

• Competitive salary
• Health insurance, paid time off, birthday pay, quarterly bonuses