Full Time Home Health Care Office Manager

Caring Life Services; Columbus (OH); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Birthday pay

Quarterly bonuses

Job summary

Caring Life Services in Columbus, OH is seeking an Office Manager to oversee the day-to-day operations of our home care agency and support the Director of Operations. You will supervise administrative staff, assist with payroll and EVV, and maintain client records while ensuring regulatory compliance and high-quality service.

The role emphasizes organization, strong communication, and teamwork to improve efficiency, accuracy, and client satisfaction across the office environment.

Qualifications

• Degree in healthcare administration or related field preferred.
• Experience in healthcare office management preferred.
• Familiarity with EVV and payroll tasks is a plus.
• Knowledge of healthcare regulations and compliance is valued.

Responsibilities

• Oversee daily office operations to ensure smooth workflow.
• Supervise administrative staff and provide training.
• Assist with budgeting, payroll, invoicing, and financial reporting.
• Support intake and scheduling processes for clients.
• Ensure compliance with state and federal regulations.
• Maintain accurate client records and documentation.
• Coordinate communication with clients, caregivers, and stakeholders.
• Monitor office supplies and equipment.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in office software

Scheduling systems

Healthcare regulations knowledge

Education

Degree in healthcare administration or related field

Tools

Scheduling software

Office suites

Job description

Caring Life Services is looking for an Office Manager. The Office Manager plays a key role in the day-to-day operations of our home care agency. This position supports the Director of Operations in overseeing office functions, ensuring smooth administrative operations, and providing excellent customer service to clients and staff. The Office Manager is responsible for maintaining office organization,assisting with EVV and payroll tasks, managing client records, and assisting with staff coordination.

The Office Manager is responsible for overseeing the daily operations of the home care agency's office. This role includes managing administrative staff, ensuring efficient office processes, and maintaining compliance with regulatory standards. The Office Manager plays a key role in supporting the agency's mission to provide high-quality care to clients.

Key Responsibilities

• Office Operations: Manage daily office functions, ensuring efficient workflow and a productive environment.
• Staff Supervision: Oversee administrative staff, providing guidance, training, and support to ensure effective performance.
• Financial Management: Assist with budgeting, payroll, invoicing, and financial reporting to maintain the agency’s fiscal health.
• Client Coordination: Support intake and scheduling processes, ensuring that client needs are met promptly and efficiently.
• Compliance: Ensure that the agency adheres to state and federal regulations, maintaining accurate records and documentation.
• Communication: Serve as a point of contact for clients, caregivers, and other stakeholders, facilitating clear communication and addressing concerns.
• Inventory Management: Monitor and manage office supplies and equipment, ensuring resources are available as needed.
• Policy Development: Assist in developing and implementing office policies and procedures to improve operational efficiency.

Qualifications

• Education: Degree in healthcare administration, business management, or a related field preferred.
• Experience: Previous experience in office management or administrative roles, preferably in a healthcare setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in computer software, including office suites and scheduling systems.
  • Knowledge of healthcare regulations and compliance requirements.
  • HHA exchange experience preferred.

Additional Requirements

• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Compassionate and client-focused approach.

Benefits

• Competitive salary
• Health insurance, paid time off, birthday pay, quarterly bonuses