HOA Office & Community Services Coordinator

Seabreeze Management Company Inc; Moreno Valley (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Seabreeze Management Company Inc. in Aliso Viejo, CA is seeking an Administrative Assistant to support the General Manager and manage day-to-day office operations for a busy HOA property management firm.

The role requires professionalism, strong communication, and a customer-service mindset. Responsibilities include greeting visitors, answering calls, coordinating meetings, handling mail and correspondence, maintaining records, updating databases and websites, organizing supplies, and assisting

Qualifications

• Proven communication skills both oral and written.
• Customer-service oriented with professional demeanor.
• Ability to multi-task and manage time effectively.
• Proficient in MS Office applications; familiarity with HOA/board procedures is a plus.

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area.
• Answers and screens office telephone calls; directs as needed.
• Takes detailed messages and arranges meetings; informs General Manager of emergencies.
• Manages mail/document routing and supports correspondence for the GM.
• Maintains association records, records keeping, and board communications.

Skills

Excellent communication

Customer service

Multitasking

Organization

Education

High School Diploma or equivalent; college degree preferable

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Publisher

Job description

Seabreeze Management Company Inc. in Aliso Viejo, CA is seeking an Administrative Assistant to support the General Manager and manage day-to-day office operations for a busy HOA property management firm.

The role requires professionalism, strong communication, and a customer-service mindset. Responsibilities include greeting visitors, answering calls, coordinating meetings, handling mail and correspondence, maintaining records, updating databases and websites, organizing supplies, and assisting