HOA Administrative Coordinator

AMS; Vancouver (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Paid holidays

Vacation days

Volunteer time

Education reimbursement

Job summary

AMS Association Management Services NW is seeking an Administrative Assistant to join our Vancouver, WA team and support the day-to-day operations of our community associations. This is a great opportunity for someone who is organized, detail-oriented, and comfortable working with people in a fast-paced office.

Requirements include at least 1 year of administrative or project coordination experience, proficiency with Word, Excel and Outlook, and strong communication skills.

Qualifications

• 1+ year of administrative or project coordination experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable in a fast-paced people-facing environment.
• Proficiency with MS Word, Excel, and Outlook.
• HOA or property management experience is a plus but not required.

Responsibilities

• Keep projects organized and communications flowing between vendors, homeowners, and board members.
• Prepare and distribute correspondence, newsletters, reports, and emails.
• Proofread, edit, and process association documents.
• Maintain accurate digital files, databases, and records.
• Assist with collecting vendor bids and creating work orders.
• Coordinate meeting logistics and attend board meetings as needed.
• Track maintenance compliance and other community items.
• Maintain community websites and keep information up to date.
• Respond to inquiries professionally and promptly.
• Assist with various administrative and project coordination tasks.

Skills

Administrative experience

Project coordination

Attention to detail

Time management

Communication

MS Word

Excel

Outlook

Tools

MS Word

Excel

Outlook

Job description

AMS Association Management Services NW is seeking an Administrative Assistant to join our Vancouver, WA team and support the day-to-day operations of our community associations. This is a great opportunity for someone who is organized, detail-oriented, and comfortable working with people in a fast-paced office.

Requirements include at least 1 year of administrative or project coordination experience, proficiency with Word, Excel and Outlook, and strong communication skills.