HOA Administrative Assistant — Growth Path & People-First Team

AMS, Association Management Services.NW; Washington (District of Columbia); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

10 vacation days

10 paid holidays

Paid sick leave

Life insurance

Short-term disability

Flexible spending accounts

Education reimbursement

Volunteer time

Job summary

AMS | Association Management Services NW is seeking an Administrative Assistant for our Vancouver, WA team. This full-time, in-office role supports day-to-day HOA operations, coordinating with vendors, homeowners and board members.

We value organized, detail-oriented individuals who communicate well and can handle multiple priorities in a fast-paced setting. HOA experience is a plus but not required, and comprehensive benefits are provided.

Qualifications

• Minimum 1 year of administrative or project coordination experience.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, people-facing environment.
• HOA or property management experience is a plus, but not required.

Responsibilities

• Keep projects organized and communication flowing between vendors, homeowners, and board members.
• Prepare and distribute correspondence, newsletters, reports, and email communications.
• Proofread, edit, and process association documents.
• Maintain accurate digital files, databases, and records.
• Assist with collecting vendor bids and creating work orders.
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed.
• Track and follow up on maintenance, compliance, and other community items.
• Maintain community websites and keep information up to date.
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner.
• Assist with a variety of administrative and project coordination tasks.

Skills

Attention to detail

Organizational skills

Communication skills

MS Word

MS Excel

Outlook

Vendor coordination

Tools

MS Word

MS Excel

Outlook

Job description

AMS | Association Management Services NW is seeking an Administrative Assistant for our Vancouver, WA team. This full-time, in-office role supports day-to-day HOA operations, coordinating with vendors, homeowners and board members.

We value organized, detail-oriented individuals who communicate well and can handle multiple priorities in a fast-paced setting. HOA experience is a plus but not required, and comprehensive benefits are provided.