Association Administrator — Growth Path to Manager

TMG Property Management Services NW; Salem (OR); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Vision and dental plans

Exceptional training and career dev.

Vacation accrual 10 days/yr

Sick time 1h per 30h worked

10 paid holidays

Company-paid life insurance

Voluntary benefits including AFLAC and

401(k) retirement plan with company 6‑

Educational reimbursement up to $500/1

Job summary

AMS is seeking an Association Administrator to handle busy communications with vendors, homeowners and Boards, and to process various correspondence for multiple HOA associations.

The role involves managing bids, work orders, and overseeing contractors, plus scheduling Board meetings and maintaining detailed records. Training and development opportunities are provided, with comprehensive benefits and a strong growth path.

Responsibilities

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

Job description

AMS is seeking an Association Administrator to handle busy communications with vendors, homeowners and Boards, and to process various correspondence for multiple HOA associations.

The role involves managing bids, work orders, and overseeing contractors, plus scheduling Board meetings and maintaining detailed records. Training and development opportunities are provided, with comprehensive benefits and a strong growth path.