HOA Administrative Coordinator (In-Office)

TMG Property Management Services NW; Vancouver (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

10 vacation days per year

401(k) with company match

Education reimbursement

Paid holidays

Job summary

AMS | Association Management Services NW in Vancouver, WA is seeking an Administrative Assistant to support the day-to-day operations of our community associations.

You will coordinate projects, prepare and distribute correspondence, proofs, and reports; maintain digital files; assist with bids and work orders; and help coordinate board meetings, homeowner inquiries, and vendor communications in a fast-paced, in-office environment.

Qualifications

• At least 1 year of administrative or project coordination experience.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines; strong written and verbal communication.
• Comfortable in a fast-paced, people-facing environment.

Responsibilities

• Keep projects organized and communication flowing between vendors, homeowners, and board members
• Prepare and distribute correspondence, newsletters, reports, and email communications
• Proofread, edit, and process association documents
• Maintain accurate digital files, databases, and records
• Assist with collecting vendor bids and creating work orders
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed
• Track and follow up on maintenance, compliance, and other community items
• Maintain community websites and keep information up to date
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
• Assist with a variety of administrative and project coordination tasks

Skills

Administrative experience

Project coordination

Attention to detail

Organization

MS Word/Excel/Outlook

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

AMS | Association Management Services NW in Vancouver, WA is seeking an Administrative Assistant to support the day-to-day operations of our community associations.

You will coordinate projects, prepare and distribute correspondence, proofs, and reports; maintain digital files; assist with bids and work orders; and help coordinate board meetings, homeowner inquiries, and vendor communications in a fast-paced, in-office environment.