Administrative Assistant - Salem

TMG Property Management Services NW; Salem (OR); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Vision and dental plans

Exceptional training and career dev.

Vacation accrual 10 days/yr

Sick time 1h per 30h worked

10 paid holidays

Company-paid life insurance

Voluntary benefits including AFLAC and

401(k) retirement plan with company 6‑

Educational reimbursement up to $500/1

Job summary

AMS is seeking an Association Administrator to handle busy communications with vendors, homeowners and Boards, and to process various correspondence for multiple HOA associations.

The role involves managing bids, work orders, and overseeing contractors, plus scheduling Board meetings and maintaining detailed records. Training and development opportunities are provided, with comprehensive benefits and a strong growth path.

Responsibilities

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

Job description

Job Type: Full-time

Pay: Starting at $22 per hour

Schedule: Monday - Friday, 8:00 am - 5:00 pm.

Why Join AMS?

Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. You'll grow as we grow. The Administrator role is a natural advancement to the Association Business Manager position.

A Fresh Start – If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture – We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time – After your first 90 days of employment, you will receive paid volunteer hours each year to participate in TMG Cares events that give back to the community.

As An Association Administrator, Your Average Day Will Include

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

We Offer

• Competitive salary.
• Benefits package with two medical plan options. AMS contributes 70% of the monthly premium.
• Vision and dental plans. AMS contributes 75% of the monthly premium.
• Exceptional training and career development to help you grow within the company.
• Vacation accrual of 10 days per year.
• Sick time accrued at 1 hour for every 30 hours worked.
• 10 paid holidays.
• $25,000 company-paid term life insurance policy.
• Voluntary benefits including AFLAC, flexible spending, short-term disability, term life, and AD&D insurance.
• 401(k) retirement plan with discretionary annual company match, available after six months of employment during January and July open enrollment periods.
• Educational reimbursement of up to $500 per year for certifications and accreditations.