Administrative Assistant - Vancouver

AMS, Association Management Services.NW; Washington (District of Columbia); Vor Ort; USD 28.000 - 33.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

401(k) with company match

10 vacation days

10 paid holidays

Paid sick leave

Life insurance

Short-term disability

Flexible spending accounts

Education reimbursement

Volunteer time

Zusammenfassung

AMS | Association Management Services NW is seeking an Administrative Assistant for our Vancouver, WA team. This full-time, in-office role supports day-to-day HOA operations, coordinating with vendors, homeowners and board members.

We value organized, detail-oriented individuals who communicate well and can handle multiple priorities in a fast-paced setting. HOA experience is a plus but not required, and comprehensive benefits are provided.

Qualifikationen

• Minimum 1 year of administrative or project coordination experience.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced, people-facing environment.
• HOA or property management experience is a plus, but not required.

Aufgaben

• Keep projects organized and communication flowing between vendors, homeowners, and board members.
• Prepare and distribute correspondence, newsletters, reports, and email communications.
• Proofread, edit, and process association documents.
• Maintain accurate digital files, databases, and records.
• Assist with collecting vendor bids and creating work orders.
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed.
• Track and follow up on maintenance, compliance, and other community items.
• Maintain community websites and keep information up to date.
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner.
• Assist with a variety of administrative and project coordination tasks.

Kenntnisse

Attention to detail

Organizational skills

Communication skills

MS Word

MS Excel

Outlook

Vendor coordination

Tools

MS Word

MS Excel

Outlook

Jobbeschreibung

Job Description

AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest. We're looking for an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations. This is a great opportunity for someone who is organized, detail-oriented, comfortable working with people, and interested in building a long-term career. HOA experience is a plus, but it is not required.

Location

Vancouver, WA

Job Type

Full-time In-Office, Monday-Friday, 8:00 AM-5:00 PM

Pay

$20-$24 per hour

What You'll Do

• Keep projects organized and communication flowing between vendors, homeowners, and board members
• Prepare and distribute correspondence, newsletters, reports, and email communications
• Proofread, edit, and process association documents
• Maintain accurate digital files, databases, and records
• Assist with collecting vendor bids and creating work orders
• Coordinate meeting logistics and attend virtual or in-person board meetings as needed
• Track and follow up on maintenance, compliance, and other community items
• Maintain community websites and keep information up to date
• Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
• Assist with a variety of administrative and project coordination tasks

What We're Looking For

• At least 1 year of administrative or project coordination experience
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, people-facing environment
• Proficiency with Microsoft Word, Excel, and Outlook
• Comfortable learning new software and technology
• HOA or property management experience is a plus, but not required

Why Join AMS?

Growth Opportunities

We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager.

Training and Support

You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience.

People-First Culture

We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter.

Paid Volunteer Time

After 90 days, employees receive paid volunteer time through our TMG Cares program.

Benefits

• $20-$24 per hour, depending on experience
• Medical, dental, and vision insurance with 70-75% employer contribution
• 10 vacation days per year
• 10 paid holidays
• Paid sick leave
• 401(k) with company match after 6 months
• Career development and training opportunities
• $500 per year in education reimbursement
• Life insurance
• AFLAC
• Short-term disability
• Flexible spending accounts
• Additional benefits available