Administrative Assistant - Salem

Ams Nw; Salem (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vacation days

Sick time

Paid holidays

Life insurance

Voluntary benefits

401(k) plan

Education reimbursement

Job summary

AMS is seeking an Association Administrator in the Pacific Northwest to handle a high volume of communications with vendors, homeowners, and Boards, while maintaining thorough documentation for multiple associations.

The role emphasizes data management, meeting coordination, and oversight of contract service providers, with a focus on accuracy and efficient processes in a growing HOA management environment.

Qualifications

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.

Responsibilities

• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, most meetings held remotely via Zoom or GoTo Meeting.
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

Job description

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Why Join AMS?

Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. You'll grow as we grow. The Administrator role is a natural advancement to the Association Business Manager position.

A Fresh Start – If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture – We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time – After your first 90 days of employment, you will receive paid volunteer hours each year to participate in TMG Cares events that give back to the community.

As an Association Administrator, your average day will include:

• High volume of phone and email communication with vendors, homeowners, and Boards daily.
• Proofread, edit, and process various types of correspondence and mailings for multiple Associations.
• Obtain bids, create and send work orders, and assist managers in overseeing projects and activities of contract service providers such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool staff.
• Submit reservation requests for Board and homeowner meetings and arrange meeting locations as needed.
• Attend Board meetings at least once per quarter, and as requested by the Board or Manager (most meetings are held remotely via Zoom or GoTo Meeting).
• Create and maintain detailed reports, inventories, spreadsheets, and reference lists.
• Document all correspondence in the homeowner database and track time daily.

We Offer:

• Benefits package with two medical plan options. AMS contributes 70% of the monthly premium.
• Vision and dental plans. AMS contributes 75% of the monthly premium.
• Exceptional training and career development to help you grow within the company.
• Vacation accrual of 10 days per year.
• Sick time accrued at 1 hour for every 30 hours worked.
• 10 paid holidays.
• $25,000 company-paid term life insurance policy.
• Voluntary benefits including AFLAC, flexible spending, short-term disability, term life, and AD&D insurance.
• 401(k) retirement plan with discretionary annual company match, available after six months of employment during January and July open enrollment periods.
• Educational reimbursement of up to $500 per year for certifications and accreditations.