Hiring Operations Architect

UNKNOWN; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

ActAI is seeking a Recruiting Operations Coordinator to scale our hiring across multiple functions and markets. You will ensure interview coordination, ATS management, candidate communication, reporting, and recruiter support with meticulous attention to processes.

This hands-on role emphasizes structure, execution, and ownership in a fast-moving environment, contributing to high-quality hiring across the organization.

Qualifications

• Experience in recruiting coordination, talent acquisition, operations, or administrative support.
• Strong organisational and project management skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable working with ATS platforms and spreadsheets.
• High ownership and willingness to take initiative.

Responsibilities

• Coordinate interviews across candidates, interviewers, and hiring teams.
• Manage candidate communication throughout the hiring process.
• Maintain ATS data quality, workflows, and hiring records.
• Track hiring pipelines and ensure timely follow-ups.
• Support recruiter and hiring manager operations.
• Prepare hiring reports, summaries, and recruiting metrics.
• Identify process bottlenecks and recommend improvements.
• Help maintain a high-quality candidate experience.

Skills

Recruiting coordination

Talent acquisition

Operations

Administrative support

Organisational skills

Project management

Attention to detail

Multitasking

Written & verbal communication

ATS platforms

Spreadsheets

Tools

ATS platforms

Spreadsheets

Job description

ActAI is seeking a Recruiting Operations Coordinator to scale our hiring across multiple functions and markets. You will ensure interview coordination, ATS management, candidate communication, reporting, and recruiter support with meticulous attention to processes.

This hands-on role emphasizes structure, execution, and ownership in a fast-moving environment, contributing to high-quality hiring across the organization.