HIM Supervisor – Mental Health Records Leader

Dominion Hospital; Falls Church (VA); On-site; USD 47,000 - 69,000; Full time

Benefits offered by this job

Competitive pay

Paperless onboarding

Comprehensive benefits

Job summary

Dominion Hospital in Falls Church, VA is seeking an experienced Health Information Management (HIM) Supervisor to lead our medical records department. You will supervise daily HIM operations and ensure secure, accurate, and compliant record management across the facility.

In this role, you will monitor record completion, support ROI activities, and collaborate with clinical and administrative leadership to meet CMS, HIPAA, and Joint Commission requirements.

Qualifications

• Minimum 3 years' experience in Medical Records.
• 1-2 years' supervisory experience in healthcare setting preferred.
• Knowledge of CMS, applicable federal and state laws and regulations, & HIPAA Standards, including Joint Commission requirements when applicable.

Responsibilities

• Supervise the day-to-day operations of the HIM department and provide direction, training and support to HIM staff.
• Ensure patient medical records are maintained accurately, completely, securely, and in accordance with facility policies and applicable regulatory and accreditation requirements.
• Monitors medical record completion, deficiencies, delinquent records, physician documentation and suspension processes and follows up with medical staff as necessary.
• Oversees medical record workflows, including chart organization, scanning/imaging, indexing, retrieval, storage, and reconciliation of discharged patient records.
• Coordinates Release of Information (ROI) activities and ensures requests for medical records, subpoenas, and other authorized disclosures are processed appropriately and timely.
• Supports coding, transcription, unbilled account resolution, physician queries, and related HIM work queues to promote timely and accurate record completion.
• Serves as a resource and primary HIM point of contact for facility leadership, medical staff, clinical departments, and other departments regarding health information and medical record requirements.
• Monitors HIM staff productivity, quality, competence, and compliance and assists with orientation, training, performance management, scheduling and departmental coverage.
• Maintains confidentiality and safeguards protected health information in accordance with HIPAA, facility policies, and applicable laws and regulations.
• Maintains knowledge of and ensures compliance with applicable federal and state law and regulations, CMS requirements, HIPAA standards, facility policies, and accreditation standards, including Joint Commission requirements when applicable.
• Participates in regulatory and accreditation survey readiness, medical record audits, performance improvement activities, and corrective action plans related to HIM and documentation compliance.

Skills

Supervisory experience

Medical Records knowledge

CMS/HIPAA knowledge

Education

High School Diploma or GED

Associates or Bachelor's degree preferred

Job description

Dominion Hospital in Falls Church, VA is seeking an experienced Health Information Management (HIM) Supervisor to lead our medical records department. You will supervise daily HIM operations and ensure secure, accurate, and compliant record management across the facility.

In this role, you will monitor record completion, support ROI activities, and collaborate with clinical and administrative leadership to meet CMS, HIPAA, and Joint Commission requirements.