Health Information Management (HIM) Supervisor

Dominion Hospital; Falls Church (VA); On-site; USD 47,000 - 69,000; Full time

Benefits offered by this job

Competitive pay

Paperless onboarding

Comprehensive benefits

Job summary

Dominion Hospital in Falls Church, VA is seeking an experienced Health Information Management (HIM) Supervisor to lead our medical records department. You will supervise daily HIM operations and ensure secure, accurate, and compliant record management across the facility.

In this role, you will monitor record completion, support ROI activities, and collaborate with clinical and administrative leadership to meet CMS, HIPAA, and Joint Commission requirements.

Qualifications

• Minimum 3 years' experience in Medical Records.
• 1-2 years' supervisory experience in healthcare setting preferred.
• Knowledge of CMS, applicable federal and state laws and regulations, & HIPAA Standards, including Joint Commission requirements when applicable.

Responsibilities

• Supervise the day-to-day operations of the HIM department and provide direction, training and support to HIM staff.
• Ensure patient medical records are maintained accurately, completely, securely, and in accordance with facility policies and applicable regulatory and accreditation requirements.
• Monitors medical record completion, deficiencies, delinquent records, physician documentation and suspension processes and follows up with medical staff as necessary.
• Oversees medical record workflows, including chart organization, scanning/imaging, indexing, retrieval, storage, and reconciliation of discharged patient records.
• Coordinates Release of Information (ROI) activities and ensures requests for medical records, subpoenas, and other authorized disclosures are processed appropriately and timely.
• Supports coding, transcription, unbilled account resolution, physician queries, and related HIM work queues to promote timely and accurate record completion.
• Serves as a resource and primary HIM point of contact for facility leadership, medical staff, clinical departments, and other departments regarding health information and medical record requirements.
• Monitors HIM staff productivity, quality, competence, and compliance and assists with orientation, training, performance management, scheduling and departmental coverage.
• Maintains confidentiality and safeguards protected health information in accordance with HIPAA, facility policies, and applicable laws and regulations.
• Maintains knowledge of and ensures compliance with applicable federal and state law and regulations, CMS requirements, HIPAA standards, facility policies, and accreditation standards, including Joint Commission requirements when applicable.
• Participates in regulatory and accreditation survey readiness, medical record audits, performance improvement activities, and corrective action plans related to HIM and documentation compliance.

Skills

Supervisory experience

Medical Records knowledge

CMS/HIPAA knowledge

Education

High School Diploma or GED

Associates or Bachelor's degree preferred

Job description

Health Information Management (HIM) Supervisor

Dominion Hospital | Falls Church, VA

Position Type: Full-Time | Exempt

Schedule: Monday through Friday

Salary Scale: $46,612.12 - $69,250.32

Make a Difference in the Mental Health!

Dominion Hospital, the only freestanding mental health facility in Northern VA, is seeking an experienced Health Information Management (HIM) Supervisor to help lead our medical records department. In this key role, you will oversee the day-to-day operations of the Health Information Management department and support the accurate, timely, confidential, and compliant management of patient health information. This position supervises HIM staff and workflows, monitors medical record completion and medical staff compliance, supports Release of Information and unbilled account processes, and collaborates with clinical and administrative leadership to ensure medical records meet applicable facility, regulatory, and accreditation requirements.

If you're passionate about mental health and medical records, we'd love to hear from you.

Why You’ll Love Working With Us:

• Competitive pay

• Paperless, quick onboarding

• Warm, family-like culture, supportive leadership

• Recognition programs & employee appreciation events

• Comprehensive benefits (health, dental, vision, retirement plan, PTO, holiday pay)

• Annual performance reviews

• Support for personal well-being (EAP programs, mental health resources)

• Opportunities for advancement

• Strong mentorship and orientation programs

• Opportunity to make a meaningful impact on patient and employee safety

What You’ll Do

• Supervise the day-to-day operations of the HIM department and provide direction, training and support to HIM staff.

• Ensure patient medical records are maintained accurately, completely, securely, and in accordance with facility policies and applicable regulatory and accreditation requirements.

• Monitors medical record completion, deficiencies, delinquent records, physician documentation and suspension processes and follows up with medical staff as necessary.

• Oversees medical record workflows, including chart organization, scanning/imaging, indexing, retrieval, storage, and reconciliation of discharged patient records.

• Coordinates Release of Information (ROI) activities and ensures requests for medical records, subpoenas, and other authorized disclosures are processed appropriately and timely.

• Supports coding, transcription, unbilled account resolution, physician queries, and related HIM work queues to promoted timely and accurate record completion.

• Serves as a resource and primary HIM point of contact for facility leadership, medical staff, clinical departments, and other departments regarding health information and medical record requirements.

• Monitors HIM staff productivity, quality, competence, and compliance and assists with orientation, training, performance management, scheduling and departmental coverage.

• Maintains confidentiality and safeguards protected health information in accordance with HIPAA, facility policies, and applicable laws and regulations.

• Maintains knowledge of and ensures compliance with applicable federal and state law and regulations, CMS requirements, HIPAA standards, facility policies, and accreditation standards, including the Joint Commission requirements when applicable.

• Participates in regulatory and accreditation survey readiness, medical record audits, performance improvement activities, and corrective action plans related to HIM and documentation compliance.

• Identifies documentation, compliance, or workflow concerns and collaborates with clinical, medical staff, and administrative leadership to resolve identified issues.

• Maintains departmental policies, procedures, reports and records as required and assists with implementation of process improvements.

• Performs other duties consistent with the position as assigned.

Qualifications

Education: High School Diploma or GED required. Associates or bachelor's degree preferred.

Certification/Licensure: Current RHIA or RHIT credential preferred. Crisis intervention training, when applicable.

Experience: Minimum 3 years' experience in Medical Records. 1-2 years' supervisory experience in healthcare setting preferred. Knowledge of current CMS, applicable federal and state laws and regulations, & HIPAA Standards, including the Joint Commission requirements when applicable.

We are committed to maintaining a diverse and inclusive workplace. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for our job opportunities.

Dominion Hospital has provided quality healthcare services for close to 50 years! Our 116-bed hospital is one of the region's leading mental healthcare facilities in Northern Virginia. Our convenient location in suburban Falls Church, VA offers a full range of treatment options with a distinctive focus on crisis intervention and stabilization through our inpatient, partial hospitalization programs (PHP), and intensive outpatient (IOP). Our patients receive the best quality care through specialized services in safe, healthy, confidential, and trauma-informed environments.

At Dominion Hospital, our care-like family culture extends to our patients, our people, and our community. We are committed to each other. When we join together, our patients are cared for in the safest and most compassionate way.