HIM Supervisor - Lead Medical Records & Compliance

Hill Valley Healthcare; Falls Church (VA); On-site; USD 47,000 - 69,000; Full time

Benefits offered by this job

Competitive pay

Paperless onboarding

Family-like culture

Job summary

Dominion Hospital in Falls Church, VA is seeking an experienced Health Information Management (HIM) Supervisor to lead the medical records department. You will supervise HIM staff, oversee record workflows, ROI, and ensure compliance with HIPAA and Joint Commission standards.

The role involves day-to-day supervision, policy enforcement, and collaboration with clinical leadership to improve documentation, completeness, and timely record completion in a paperless environment.

Qualifications

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• RHIA or RHIT credential preferred.

Responsibilities

• Supervise the day-to-day operations of the HIM department and provide direction, training and support to HIM staff.
• Ensure patient medical records are maintained accurately, completely, securely, and in accordance with facility policies and applicable regulatory and accreditation requirements.
• Monitors medical record completion, deficiencies, delinquent records, physician documentation and suspension processes and follows up with medical staff as necessary.
• Oversees medical record workflows, including chart organization, scanning/imaging, indexing, retrieval, storage, and reconciliation of discharged patient records.
• Coordinates Release of Information (ROI) activities and ensures requests for medical records, subpoenas, and other authorized disclosures are processed appropriately and timely.
• Supports coding, transcription, unbilled account resolution, physician queries, and related HIM work queues to promoted timely and accurate record completion.
• Serves as a resource and primary HIM point of contact for facility leadership, medical staff, clinical departments, and other departments regarding health information and medical record requirements.
• Monitors HIM staff productivity, quality, competence, and compliance and assists with orientation, training, performance management, scheduling and departmental coverage.
• Maintains confidentiality and safeguards protected health information in accordance with HIPAA, facility policies, and applicable laws and regulations.
• Maintains knowledge of and ensures compliance with applicable federal and state law and regulations, CMS requirements, HIPAA standards, facility policies, and accreditation standards, including the Joint Commission requirements when applicable.
• Participates in regulatory and accreditation survey readiness, medical record audits, performance improvement activities, and corrective action plans related to HIM and documentation compliance.
• Identifies documentation, compliance, or workflow concerns and collaborates with clinical, medical staff, and administrative leadership to resolve identified issues.
• Maintains departmental policies, procedures, reports and records as required and assists with implementation of process improvements.
• Performs other duties consistent with the position as assigned.

Skills

Leadership

Regulatory knowledge

Attention to detail

HIPAA compliance

Communication

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

EHR systems

Document management systems

ROI processes

Job description

Dominion Hospital in Falls Church, VA is seeking an experienced Health Information Management (HIM) Supervisor to lead the medical records department. You will supervise HIM staff, oversee record workflows, ROI, and ensure compliance with HIPAA and Joint Commission standards.

The role involves day-to-day supervision, policy enforcement, and collaboration with clinical leadership to improve documentation, completeness, and timely record completion in a paperless environment.