High-Volume Recruiting Coordinator

Kelly; Alameda (CA); On-site; USD 59,000 - 84,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Transit spending account

Paid holidays

Paid sick leave

Job summary

Kelly in Alameda, CA is seeking a Recruiting Coordinator to support a busy talent acquisition team. You will coordinate high-volume interviews, manage calendars, and ensure a welcoming candidate experience from check-in to onboarding logistics.

Responsibilities include coordinating interview logistics, assisting recruiters, maintaining the ATS, and supporting background checks and travel reimbursements. This role emphasizes organization, customer service, and teamwork in a fast-paced environment.

Qualifications

• Experience in recruiting coordination or recruiting support.
• Strong interview scheduling and calendar-management experience.
• Ability to manage ~20–30 interviews per week with complex calendars.
• Experience supporting recruiters and hiring managers with candidate interactions.
• Proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Coordinate complex, high-volume interview schedules across calendars.
• Manage interview logistics, virtual and onsite arrangements.
• Welcome and check in onsite candidates and coordinate interview setup.
• Arrange candidate travel and process expense reimbursements.
• Support recruiters and hiring managers with admin tasks.
• Maintain requisitions and candidate data in the ATS.
• Conduct reference checks and support background screening.
• Assist with recruiting events, audits, and file-retention.
• Follow policies and employment requirements.
• Serve as a key contact for candidates to ensure a positive interview experience.
• Take on additional Talent Acquisition responsibilities as the role develops.

Skills

Interview scheduling

Calendar management

Candidate experience

Administrative support

Education

Bachelor’s degree + 2 years experience

High school diploma + 6 years experience

Tools

Outlook

Excel

Word

PowerPoint

Workday ATS

Job description

Kelly in Alameda, CA is seeking a Recruiting Coordinator to support a busy talent acquisition team. You will coordinate high-volume interviews, manage calendars, and ensure a welcoming candidate experience from check-in to onboarding logistics.

Responsibilities include coordinating interview logistics, assisting recruiters, maintaining the ATS, and supporting background checks and travel reimbursements. This role emphasizes organization, customer service, and teamwork in a fast-paced environment.