HR Coordinator

Kelly; Alameda (CA); On-site; USD 59,000 - 84,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Transit spending account

Paid holidays

Paid sick leave

Job summary

Kelly in Alameda, CA is seeking a Recruiting Coordinator to support a busy talent acquisition team. You will coordinate high-volume interviews, manage calendars, and ensure a welcoming candidate experience from check-in to onboarding logistics.

Responsibilities include coordinating interview logistics, assisting recruiters, maintaining the ATS, and supporting background checks and travel reimbursements. This role emphasizes organization, customer service, and teamwork in a fast-paced environment.

Qualifications

• Experience in recruiting coordination or recruiting support.
• Strong interview scheduling and calendar-management experience.
• Ability to manage ~20–30 interviews per week with complex calendars.
• Experience supporting recruiters and hiring managers with candidate interactions.
• Proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Coordinate complex, high-volume interview schedules across calendars.
• Manage interview logistics, virtual and onsite arrangements.
• Welcome and check in onsite candidates and coordinate interview setup.
• Arrange candidate travel and process expense reimbursements.
• Support recruiters and hiring managers with admin tasks.
• Maintain requisitions and candidate data in the ATS.
• Conduct reference checks and support background screening.
• Assist with recruiting events, audits, and file-retention.
• Follow policies and employment requirements.
• Serve as a key contact for candidates to ensure a positive interview experience.
• Take on additional Talent Acquisition responsibilities as the role develops.

Skills

Interview scheduling

Calendar management

Candidate experience

Administrative support

Education

Bachelor’s degree + 2 years experience

High school diploma + 6 years experience

Tools

Outlook

Excel

Word

PowerPoint

Workday ATS

Job description

Recruiting Coordinator

Pay rate: $52/hour

Duration: 12 months

Schedule: Monday-Friday, 8:00 a.m.–5:00 p.m.

Location: Alameda, CA

About The Role

We're seeking an organized, service-minded Recruiting Coordinator to support a busy Talent Acquisition team. You'll coordinate high-volume interviews, manage complex calendars, and help create a smooth, welcoming experience for candidates and interview teams. This role also supports recruiting administration, ATS updates, and other Talent Acquisition activities.

What You'll Do

• Coordinate complex, high-volume interview schedules across multiple calendars and stakeholders.
• Manage interview logistics in a fast-paced environment, including virtual and onsite arrangements.
• Welcome and check in onsite candidates, escort them as needed, and coordinate details such as interview-room setup and lunches.
• Arrange candidate travel and process expense reimbursements as needed.
• Support recruiters and hiring managers with administrative and recruiting-related tasks.
• Maintain requisitions and candidate information in the Applicant Tracking System (ATS).
• Conduct reference checks and support background screening processes as needed.
• Assist with recruiting events, meetings, audits, and file-retention compliance.
• Follow company policies and applicable employment requirements.
• Serve as a key point of contact for candidates and help deliver a positive interview experience.
• Take on additional Talent Acquisition responsibilities as the role develops.

Required Qualifications

Candidates must meet one of the following education and experience pathways:

• Bachelor’s degree from an accredited four-year college or university and at least 2 years of related experience, or
• High school diploma or equivalent and at least 6 years of relevant experience.

Additional Requirements

• Experience in recruiting coordination, recruiting support, or a related administrative function.
• Strong interview scheduling and calendar-management experience.
• Ability to manage approximately 20-30 interviews per week and coordinate complex calendars.
• Experience supporting recruiters and hiring managers, including candidate-facing interactions.
• Strong Microsoft Outlook skills; proficiency with Word, Excel, and PowerPoint.
• Excellent organization, attention to detail, communication, and customer-service skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced, team-oriented environment.

Preferred Qualifications

• Experience in a high-volume recruiting environment.
• Experience with an ATS. Workday is a plus but is not required; training can be provided.
• Hospitality, concierge, customer service, or other experience focused on welcoming and assisting people.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

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Finding the right job isn’t always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we’re pretty good at it!

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.