Recruitment Coordinator

Addison Group; Alameda (CA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an experienced Recruiting Coordinator for a 12-month contract in Alameda, CA. The role supports a busy Talent Acquisition team with high-volume interview scheduling, onsite coordination, and candidate experience—from pre-screen to panel interviews.

The ideal candidate is highly organized, proactive, and comfortable balancing priorities in a fast-paced environment. Strong Outlook calendar management and prior recruiting coordination are essential; training will be onsite

Qualifications

• Bachelor's degree required or 6+ years of relevant experience in recruiting operations.
• Experience coordinating high-volume interview schedules and onsite logistics.
• Proficient in Microsoft Outlook calendar management and scheduling coordination.
• Experience with an applicant tracking system (ATS) such as Workday is a plus.

Responsibilities

• Manage high-volume interview scheduling (approx. 20–30 per week) across multiple calendars and stakeholders.
• Welcome candidates onsite, assist with check-in and facilitate a smooth interview process.
• Coordinate interview logistics including meeting setup, catering, and itineraries.
• Communicate scheduling details and hiring logistics to candidates and teams.
• Maintain accurate candidate profiles, requisitions and ATS documentation.
• Assist with reference checks, background screening coordination and travel arrangements.

Skills

High-volume scheduling

Calendar management

Communication skills

Attention to detail

Education

Bachelor's degree or 6+ years experience alternative

Tools

Workday

Outlook

MS Office

Job description

Industry: Biotechnology / Talent Acquisition

Location (city, state): Alameda, CA

Assignment Type: Temporary contract, 12 months, with potential for extension or conversion to permanent employment

Pay: $40-$50/hour

Work Schedule: Monday-Friday, 8:00 AM-5:00 PM. Initially fully onsite, with potential for a hybrid schedule after the training period.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established biotechnology company focused on developing innovative treatments for serious medical conditions. The organization values collaboration, operational excellence, and providing a positive experience for candidates throughout the hiring process.

Job Description:

We are seeking an experienced Recruiting Coordinator to provide administrative and operational support to a busy Talent Acquisition team. This individual will play a key role in managing high-volume interview scheduling, coordinating onsite interview logistics, and ensuring candidates have a seamless and professional experience.

The ideal candidate is highly organized, proactive, and comfortable balancing competing priorities in a fast-paced environment. Strong Microsoft Outlook calendar management skills and previous recruiting coordination experience are essential.

Key Responsibilities:

• Manage high-volume interview scheduling, coordinating approximately 20-30 interviews per week across multiple calendars and stakeholders.
• Welcome candidates onsite, assist with check-in, and help facilitate a smooth interview process.
• Coordinate interview logistics, including meeting arrangements, catering, and candidate itineraries.
• Communicate with candidates regarding scheduling, interview details, and other hiring-related logistics.
• Maintain accurate candidate profiles, requisitions, and recruiting documentation within the applicant tracking system.
• Assist with reference checks, background screening coordination, travel arrangements, and expense reimbursements.
• Provide administrative support to recruiters and hiring managers, including meeting planning and recruiting events.
• Maintain organized records and support documentation, file retention, and compliance processes.
• Help improve recruiting workflows and take on additional Talent Acquisition responsibilities as needed.

Qualifications:

• Bachelor's degree with at least two years of relevant experience, or a high school diploma/equivalent with six or more years of relevant experience.
• Previous experience in recruiting coordination, Talent Acquisition support, or a similar recruiting operations role.
• Demonstrated success managing high-volume interview scheduling and complex calendars.
• Advanced proficiency in Microsoft Outlook, particularly calendar management and scheduling coordination.
• Strong written and verbal communication skills, with a professional and service-oriented approach to candidate interactions.
• Excellent organizational skills, attention to detail, and the ability to manage multiple deadlines and shifting priorities.
• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with an applicant tracking system (ATS); Workday experience is a plus but not required.
• Ability to work onsite in Alameda during the initial training period.
• Initial training will take place fully onsite, with the possibility of transitioning to a hybrid schedule after the ramp-up period.
• The contract is expected to last 12 months, with potential for extension or conversion depending on business needs.
• The interview process consists of two rounds: a 30-minute virtual interview with the hiring manager, followed by an approximately two-hour onsite panel interview.
• This role does not have supervisory responsibilities.
• Competitive hourly compensation of $40-$50.
• Opportunity to work with an established biotechnology organization.
• Potential flexibility to transition to a hybrid work arrangement after training.
• Opportunity to expand recruiting operations skills and take on additional Talent Acquisition responsibilities.
• Potential for contract extension or permanent employment based on business needs.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.