Biotech Recruiting Coordinator - Onsite to Hybrid

Addison Group; Alameda (CA); On-site; USD 83,000 - 104,000; Full time

Benefits offered by this job

Competitive hourly compensation

Work with established biotechnologyorg

Hybrid work after training

Expand recruiting operations skills

Contract extension or permanent option

Job summary

Addison Group in Alameda, CA, is seeking a Recruiting Coordinator to support a busy Talent Acquisition team on a 12-month contract, with potential for extension or conversion. Responsibilities include high-volume interview scheduling (20–30 per week), onsite welcome and check-in, coordinating logistics, and maintaining candidate records in the ATS.

The role requires strong Outlook calendar skills and prior recruiting coordination experience, with initial onsite work and potential hybrid work

Qualifications

• Experience in recruiting coordination or recruiting operations.
• Ability to manage high-volume interview scheduling.
• Proficiency with Microsoft Outlook and calendar management.
• Experience with an ATS; Workday is a plus.

Responsibilities

• Manage high-volume interview scheduling, about 20–30 per week.
• Welcome candidates onsite, assist with check-in, and facilitate interview process.
• Coordinate interview logistics including meetings, catering, and itineraries.
• Communicate scheduling details with candidates and hiring teams.
• Maintain candidate profiles and recruiting documentation in ATS.
• Support reference checks, background screening, travel arrangements, and reimbursements.
• Provide administrative support to recruiters and hiring managers.
• Maintain records, file retention, and compliance.
• Improve recruiting workflows and take on additional Talent Acquisition tasks.

Skills

Recruiting coordination

Interview scheduling

Calendar management

Microsoft Outlook

Communication skills

Organizational skills

Education

Bachelor's degree or equivalent experience

High school diploma + 6+ years experience

Tools

Workday

ATS

Job description

Addison Group in Alameda, CA, is seeking a Recruiting Coordinator to support a busy Talent Acquisition team on a 12-month contract, with potential for extension or conversion. Responsibilities include high-volume interview scheduling (20–30 per week), onsite welcome and check-in, coordinating logistics, and maintaining candidate records in the ATS.

The role requires strong Outlook calendar skills and prior recruiting coordination experience, with initial onsite work and potential hybrid work