High-Volume Interview Scheduler | Recruiting Coordinator

Swoon; New York (NY); On-site; USD 68,000 - 91,000; Full time

Job summary

Swoon in New York is seeking a Recruiting Coordinator to support a fast-growing tech recruiting organization. This role focuses primarily on interview scheduling and coordination across multiple pipelines, collaborating with recruiters, hiring managers, and cross-functional teams.

The ideal candidate has direct Recruiting Coordination experience with a strong emphasis on scheduling, calendars, and candidate experience in a high-volume environment.

Qualifications

• Direct Recruiting Coordinator experience is required.
• Proven experience personally owning high-volume interview scheduling.
• Experience coordinating complex interview loops involving multiple interviewers and stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to stay calm and solutions-oriented in a fast-moving environment.
• Strong experience using Slack in an enterprise environment.

Responsibilities

• Own end-to-end interview scheduling across multiple recruiting pipelines.
• Coordinate high-volume and complex multi-round interview schedules.
• Support Engineering, Product, Research, GTM, Business, and other hiring teams.
• Partner closely with recruiters, hiring managers, executive assistants, business partners, and interviewers.
• Troubleshoot scheduling conflicts, interviewer declines, cancellations, and last-minute changes.
• Manage multiple urgent scheduling requests while maintaining accuracy and professionalism.
• Support virtual and occasional in-person interviews.
• Maintain accurate candidate records, interview details, and scheduling documentation.
• Deliver a polished and high-touch candidate experience.

Skills

Interview scheduling

High-volume coordination

Organizational skills

Attention to detail

Slack (enterprise)

Stakeholder coordination

Problem solving

Tools

Slack

Ashby

Guide

Job description

Swoon in New York is seeking a Recruiting Coordinator to support a fast-growing tech recruiting organization. This role focuses primarily on interview scheduling and coordination across multiple pipelines, collaborating with recruiters, hiring managers, and cross-functional teams.

The ideal candidate has direct Recruiting Coordination experience with a strong emphasis on scheduling, calendars, and candidate experience in a high-volume environment.