Recruitment Coordinator

Swoon; New York (NY); On-site; USD 68,000 - 91,000; Full time

Job summary

Swoon in New York is seeking a Recruiting Coordinator to support a fast-growing tech recruiting organization. This role focuses primarily on interview scheduling and coordination across multiple pipelines, collaborating with recruiters, hiring managers, and cross-functional teams.

The ideal candidate has direct Recruiting Coordination experience with a strong emphasis on scheduling, calendars, and candidate experience in a high-volume environment.

Qualifications

• Direct Recruiting Coordinator experience is required.
• Proven experience personally owning high-volume interview scheduling.
• Experience coordinating complex interview loops involving multiple interviewers and stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to stay calm and solutions-oriented in a fast-moving environment.
• Strong experience using Slack in an enterprise environment.

Responsibilities

• Own end-to-end interview scheduling across multiple recruiting pipelines.
• Coordinate high-volume and complex multi-round interview schedules.
• Support Engineering, Product, Research, GTM, Business, and other hiring teams.
• Partner closely with recruiters, hiring managers, executive assistants, business partners, and interviewers.
• Troubleshoot scheduling conflicts, interviewer declines, cancellations, and last-minute changes.
• Manage multiple urgent scheduling requests while maintaining accuracy and professionalism.
• Support virtual and occasional in-person interviews.
• Maintain accurate candidate records, interview details, and scheduling documentation.
• Deliver a polished and high-touch candidate experience.

Skills

Interview scheduling

High-volume coordination

Organizational skills

Attention to detail

Slack (enterprise)

Stakeholder coordination

Problem solving

Tools

Slack

Ashby

Guide

Job description

Recruiting Coordinator | New York | $57.50/hr | 1 Year Contract

We are hiring an experienced Recruiting Coordinator to support the recruiting organization of a rapidly growing, highly innovative technology company.

This is a high-volume, fast-paced role for someone who has directly owned interview scheduling and thrives in an environment where priorities and calendars can change quickly. Approximately 80–90% of the position will focus on interview scheduling and coordination across multiple hiring pipelines.

Location: New York City

Contract: 1 Year

Pay: $57.50/hour

What You’ll Do

• Own end-to-end interview scheduling across multiple recruiting pipelines
• Coordinate high-volume and complex multi-round interview schedules
• Support Engineering, Product, Research, GTM, Business, and other hiring teams
• Partner closely with recruiters, hiring managers, executive assistants, business partners, and interviewers
• Troubleshoot scheduling conflicts, interviewer declines, cancellations, and last-minute changes
• Manage multiple urgent scheduling requests while maintaining accuracy and professionalism
• Support virtual and occasional in-person interviews
• Maintain accurate candidate records, interview details, and scheduling documentation
• Deliver a polished and high-touch candidate experience

What We’re Looking For

• Direct Recruiting Coordinator experience is required
• Proven experience personally owning high-volume interview scheduling
• Experience coordinating complex interview loops involving multiple interviewers and stakeholders
• Strong organizational skills and exceptional attention to detail
• Ability to stay calm and solutions-oriented in a fast-moving environment
• Strong experience using Slack in an enterprise environment
• Experience partnering with recruiters, hiring managers, executive assistants, and/or executivesAbility to work independently and manage competing priorities

Nice to Have

• Recruiting Coordination experience within big tech and/or a high-growth startup
• Experience supporting Engineering, Product, Research, or GTM recruiting
• Experience with Ashby, Guide, or similar ATS/scheduling platforms
• Experience as an early or first Recruiting Coordinator within a startup

Important: Recruiter or Sourcer experience alone is not sufficient for this opportunity. Candidates must have direct, hands-on Recruiting Coordination experience with interview scheduling as a core responsibility.

The ideal candidate is proactive, highly organized, responsive, and comfortable navigating “organized chaos” while providing an excellent experience to candidates and internal stakeholders.