Recruitment Coordinator

Swoon; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

Swoon in Seattle is seeking a Recruiting Coordinator to own end-to-end interview scheduling across multiple pipelines. You will manage high-volume schedules, partner with recruiters and executive assistants, and ensure a polished candidate experience.

This role supports Engineering, Product, GTM, and other teams, requiring calm problem-solving, strong communication, and the ability to juggle competing priorities in a fast-paced environment.

Qualifications

• Proven Recruiting Coordination experience.
• Experience managing high-volume, fast-paced interview scheduling.
• Strong organizational skills with the ability to manage “organized chaos”
• Exceptional written and verbal communication skills.
• Ability to remain calm and solutions-oriented when schedules change rapidly.
• Comfort working extensively in Slack and partnering cross-functionally.
• Experience working with executive stakeholders and/or executive assistants.
• Ability to self-schedule and manage competing priorities independently.

Responsibilities

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role).
• Coordinate high-volume interview schedules using ATS and scheduling tools.
• Manage complex, bespoke scheduling for Research and Executive-level pipelines.
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring.
• Partner with recruiters, hiring managers, executive assistants, and executive business partners.
• Communicate clearly and professionally with candidates, interviewers, and stakeholders.
• Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes.
• Manage “fire drills” with calm urgency and strong problem-solving skills.
• Support both virtual and occasional in-person interviews (pipeline dependent).
• Maintain accurate scheduling documentation and candidate records.
• Deliver a polished, welcoming candidate experience (including virtual greetings).

Skills

Recruiting coordination experience

High-volume interview scheduling

Organizational skills

Written and verbal communication

Calm under schedule changes

Cross-functional partnership

Executive stakeholder collaboration

Self-scheduling and prioritization

Tools

Slack

ATS scheduling tools

Job description

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
• Coordinate high-volume interview schedules using ATS and scheduling tools
• Manage complex, bespoke scheduling for Research and Executive-level pipelines
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
• Partner with recruiters, hiring managers, executive assistants, and executive business partners
• Communicate clearly and professionally with candidates, interviewers, and stakeholders
• Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes
• Manage “fire drills” with calm urgency and strong problem-solving skills
• Support both virtual and occasional in-person interviews (pipeline dependent)
• Maintain accurate scheduling documentation and candidate records
• Deliver a polished, welcoming candidate experience (including virtual greetings)

Required Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically)
• Experience managing high-volume, fast-paced interview scheduling
• Strong organizational skills with the ability to manage “organized chaos”
• Exceptional written and verbal communication skills
• Ability to remain calm and solutions-oriented when schedules change rapidly
• Comfort working extensively in Slack and partnering cross-functionally (treat SLACK as a must have in an enterprise setting)
• Experience working with executive stakeholders and/or executive assistants
• Ability to self-schedule and manage competing priorities independently