Recruiting Coordinator: High-Velocity Hiring & Ops

Listen Labs, Inc.; New York, Northern (NY, KY); Hybrid; USD 85,000 - 105,000; Full time

Benefits offered by this job

Learning stipend

Wellness stipend

AI tools stipend

Meal credits

Job summary

Listen Labs, Inc. in New York is looking for a Recruiting Coordinator to manage scheduling, candidate experience, and recruiting operations. You’ll work closely with recruiters, founders, and hiring managers to keep interviews tight, fast, and high quality from first touch through onsite and close.

As you ramp, you’ll take on broader, more strategic work across the team, shaping workflows and improving how we operate at a fast-growing AI research platform trusted by leading brands.

Qualifications

• 2+ years in recruiting coordination, recruiting ops, or something similar in a fast-paced environment.
• Detail-oriented to a fault. You catch things others don’t.
• Very reliable and responsive. People trust you.
• Can juggle a lot without getting flustered.
• Care about candidate experience and making things feel seamless.
• Good judgment. Can handle sensitive info without issues.
• You like people. You’re naturally warm and easy to work with.

Responsibilities

• Own scheduling end-to-end. Make sure candidates and interviewers show up prepared and on time.
• Run a clean, thoughtful candidate experience, especially onsites. Make it feel smooth and human.
• Keep everyone in the loop. Candidates, recruiters, and hiring managers. No confusion, no dropped balls.
• Work closely with the team to unblock issues quickly and keep things moving.
• Keep Ashby accurate so we have a real view of what’s going on.
• Make things better. Fix broken workflows, tighten processes, and improve how we run.
• Take on ad hoc projects as they come up. This could help stand up a new hiring push, improve how we operate, or jump in wherever leverage is highest.

Skills

Recruiting coordination

Scheduling

Candidate experience

Recruiting ops

Attention to detail

Reliability

Communication

Tools

Ashby

Job description

Listen Labs, Inc. in New York is looking for a Recruiting Coordinator to manage scheduling, candidate experience, and recruiting operations. You’ll work closely with recruiters, founders, and hiring managers to keep interviews tight, fast, and high quality from first touch through onsite and close.

As you ramp, you’ll take on broader, more strategic work across the team, shaping workflows and improving how we operate at a fast-growing AI research platform trusted by leading brands.