High School Counseling Secretary - Student Support & Records

Irving Independent School District; Irving (TX); On-site; USD 22,000 - 34,000; Full time

Job summary

Irving ISD's Irving High School seeks a dedicated High School Counselor Secretary to support the counseling office. The role handles clerical tasks, enrollment documentation, and coordination with counselors, students, parents, and staff.

Responsibilities include maintaining permanent files, processing transcripts, coordinating test materials, and ensuring confidentiality while complying with district policies.

Qualifications

• Proficiency in keyboarding and file maintenance.
• Effective organizational, communication, and interpersonal skills.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Bilingual English/Spanish preferred.

Responsibilities

• Assist counselors, students, staff, and parents as needed.
• Collect necessary documentation and assist enrollment of new students.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district.
• Maintain all permanent files and transcripts on students, both current and former.
• Receive incoming calls and take reliable messages.
• Assist counselors in preparation for standardized testing and distribution of test results.
• Prepare correspondence, forms, and reports as required.
• Maintain college information and occupational information files for students' use.
• Maintain confidentiality of information and loyalty to the district.
• Remain informed of and comply with state, district and local policies/regulations concerning primary job functions.

Skills

Keyboarding

File maintenance

Organizational skills

Interpersonal skills

Bilingual EN/ES

Education

High School Diploma or GED

Tools

Spreadsheet software

Databases

Word processing

Job description

Irving ISD's Irving High School seeks a dedicated High School Counselor Secretary to support the counseling office. The role handles clerical tasks, enrollment documentation, and coordination with counselors, students, parents, and staff.

Responsibilities include maintaining permanent files, processing transcripts, coordinating test materials, and ensuring confidentiality while complying with district policies.